Administrative And Records Specialist (Gs3513-Ca-001)

Administrative and Records Specialist (GS3513-CA-001)

ID:
GS3513-CA-001
Location:
Moffett Field
Program:
USGS

Wage/Hr:
$39.99
Hours/Week:
30-40 hrs per week/Estimated 2080 hours
Minimum Age:
55

The United States Geological Survey (USGS) Experienced Services Program (ESP)
was established to create a unique partnership to help solve the workforce
issues facing government agencies. The USGS ESP connects experienced workers
(age 55+) to provide scientific, technical, and administrative services in
support of the USGS mission. The experienced workers participating in the ESP
are referred to as ?enrollees? and are not employees of USGS or National
Experienced Workforce Solutions (NEW Solutions). NEW Solutions is the ESP
non-governmental organization responsible for administrative aspects of the ESP,
and the enrollees work under USGS direction based on the functions in this job
description. USGS ESP enrollees benefit from the opportunity to mentor and to
engage in gainful project-based work, and to undertake meaningful tasks using
their experience and talent to contribute to the environment, the national
economy and their own financial security. A background security investigation
may be required prior to start date. Location, hours and hourly pay are noted in
this position description. USGS ESP positions are meant to provide temporary
support with this position being funded for approximately 2080 hours at 30-40
hours per week. (this is subject to change based on budget and other factors).
Must live within local commuting distance of the Menlo Park area (South of San
Francisco) and willing to work onsite at the USGS office at Moffett Field, CA.

Qualifications:

Minimum of 5 year(s) of experience in Records and files management,
administrative and financial management OR AA Degree in Business Accounting,
Administrative Management

Experience required with Windows, Apple Macintosh, MS Word, MS Excel, MS
PowerPoint, ARCVIEW (GIS), MS SharePoint, MS Teams, MS Outlook, Adobe
Duties:

Inventory scientific and administrative records according to the ESC File Plan
in accordance with National Archives and Records Administration (NARA)
guidelines and policies. Assist the Records Liaison in completing the ARCSIS
NARA data base before 6/30/2024. Perform a variety of Administrative and
Financial Management duties as assigned.

Establishes, updates, and maintains office records of various types. Purges,
and disposes of office records/files in accordance with regulations and
procedures. Maintains file plan in accordance with regulations. Inventory
records in many formats including paper and electronic media. Prepare records
boxes with inventoried records, including in the box required NARA
forms/paperwork. 50%
Uses varied functions of multiple office automation software to produce a
wide range of documents, formats, etc. Assists in developing look and format of
reports and in identifying and solving problems in existing methods or
procedures. Assists in developing training aids for use by office members and
providing them with hands-on-training. May create elementary macros to simplify
and expedite assignments and provide instructions on their use to others in the
office. Performs simple troubleshooting of system and/or software problems
encountered by co-workers. Transmits and receives documents and messages
electronically using network or internet connected personal computers. 20%
Prepares a variety of correspondence, reports, and other documents. Composes
non-technical correspondence, requests for information, and letters of
acknowledgment or notification. Consolidates information from system and files
for various reports in accordance with established reporting procedures. Gathers
and summarizes information from files and documents for supervisor's or other
staff members use. Proofreads/edits correspondence and documents for correct
grammar, spelling, capitalization, punctuation, and format. 20%
May perform other administrative or financial management duties such as
reconciling transactions, running reports from automated software, preparing
invoices for payment, etc. 10%

Other:
There will be some mandatory training to obtain clearance for access to
computer systems. Ethics and Records Management Training are also mandatory.
USGS, Department of the Interior and National Archives and Records
Administrative (NARA) TRAINING. DOI Mandatory Training as required
Travel Requirements: Possible travel to the Pasadena, CA and Seattle, WA
offices to inventory on-site records
Overnight travel: 2-3 trips, 2-3 nights in a week
Air travel anticipated: 2-3 trips, 2-3 nights in a week
Rental cars: Authorization of rental car will be determined at the time of
travel arrangement
Government Vehicle Training: Drivers License, Driver Safety Training that
can be accomplish on the job.
Physical requirements: Standing, sitting for long periods at a computer,
lifting boxes up to 10-12 pounds, opening file cabinets and moving files to
boxes.

NEW Solutions is committed to promoting equal opportunity and to an environment
free from discrimination and harassment in any form administering Experienced
Worker Programs under cooperative agreements with federal agencies. It is NEW
Solutions' policy to comply with all applicable laws that provide equal
opportunity and to prohibit unlawful discrimination in enrolling participants in
the federal programs.