Administrative And Legal Assistant

Job Summary

The Administrative and Legal Assistant facilitates the efficient operation of the Legal and Compliance Department by performing a variety of clerical and administrative tasks.

Duties/Responsibilities

Answers and transfers phone calls, screening when necessary

Serves as primary backup for Legal Queue phone and email responses

Organize/prepare/assist Vice President of Legal in their daily operations

Review incoming and outgoing emails of Vice President of Legal as needed

Coordinates and schedules travel, meetings, and appointments for Vice President of

Legal and other department managers as needed

Retrieves information as requested from records, email, minutes, and other related

documents; prepares written summaries of data when needed

Prepare Expense Reports

Maintain Legal and Compliance Department PTO Calendar

Other clerical and administrative projects and tasks as assigned

Required Skills/Abilities

Must have high competency in typing and correcting documents (75+ wpm)

Proficient in Microsoft Office applications and document management systems

Ability to operate a computer, copy machine, fax machine, calculator, telephone and

other miscellaneous office equipment

Possess excellent verbal and written communication skills - very good grammar and

spelling ability, and be familiar with legal terminology - ability to edit and proofread

correspondence and legal documents

Excellent customer service skills, phone etiquette, and comfort level talking with

business owners and executives

Strong organizational skills and good work ethic are essential

Ability to be flexible and prioritize/produce workload in a fast-paced environment

working within time constraints

Ability to work non-standard work hours as needed or required to meet established deadlines.

Confidential Information

This position requires the highest level of confidentiality, as much of the information

which passes through the office deals with confidential legal matters, as well as

confidential internal matters including personnel, salaries, etc.

Education and Experience

High school and some college experience preferred; minimum of associates degree

preferred

A minimum of 3 years of related job experience in a law firm or corporate legal

department.

Physical Requirements

Sedentary to light work exerting up to 20 pounds of force occasionally, and/or

negligible amount of force frequently to lift, carry, push, pull or otherwise move

objects.

Ability to view computer screen, sit, stand or walk for long periods of time.

Ability to work indoors, in an office environment, regardless of whether cubicle, open

office or private office