Administrative And IT Specialist

The Marlin Alliance, Inc. is seeking Mid-Level Program Support in San Diego, CA. The candidate will provide high-level support for senior and executive management clients specific to the area of acquisitions. He/she will serve as liaison between executive and other departments within organization, exercise independent judgment in the resolution of administrative issues, and manage multiple projects simultaneously with little or no supervision.

Anticipated travel is minimal (<25%). Salary is commensurate with experience. The candidate must have or be able to obtain a Secret clearance.

Essential duties and responsibilities:

• Responding to both routine and non-routine internal and external data calls assigned to the Acquisition Management team, including drafting, revising, reviewing, and/or routing inputs to respond to the data calls in the form of point papers, impact statements, spreadsheet updates, and emails.

• Support users in equipment set up (creating a profile, setting up wireless settings, mapping network drives, gaining access to appropriate mailboxes...etc.).

• Supporting users with workstation setups and relocations.

• Escalate necessary tickets and ensure CTR is aware of escalation. Act as point person for escalation issues to appropriate team to resolve.

• Provide NET Support by creating NET MACs for customer and ACTRs that need assistance, assist with NET Buildouts, collaborate with Information Assurance Analyst

• Performing routine acquisition and risk related events and reports in the specified template or format assessing the data for acquisition implications with statutory and regulatory (or policy) requirements and program/project execution risks.

• Analyzing and providing recommendations for potential changes to existing acquisition related policy, guidance, and directives, including assessment of the impact on existing programs and projects

• Coordinating and monitoring of acquisition and program transition issues.

• Developing acquisition documentation to support specified program or project requirements, as requested by the Acquisition Manager.

• Identifying and providing recommendations for developing and tracking acquisition and risk metrics to provide insight into trends within existing and potential programs, projects, and/or acquisition/risk processes, ensuring consistency.

• Perform all other position related duties as assigned or requested.

Work Environment and Mental/Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Typical office environment with no unusual hazards.

• The noise level in the work environment is usually moderate.

• Constant sitting while using the computer terminal.

• Constant use of sight abilities while reviewing documents.

• Constant use of speech/hearing abilities for communication.

• Occasional reaching, stooping, kneeling, or crouching may be required.

• Occasional lifting up to 20 pounds.

• Constant use of mental alertness.

• Frequent work under deadlines.

Minimum Qualifications (Education, Experience, Skills)

• Excellent oral and written communications skills, organizational and workload management, interpersonal and teambuilding skills are required.

• Familiarity with military protocols and ability to effectively interface with senior military and civilian leaders (i.e., Flag Officer and SESs) is required.

• Specific support and knowledge of acquisitions is required.

• Skill in the use of standard MS office software is required.

• Ability to develop and prepare comprehensive personnel/financial/business analyses is required.

• Ability to support process analysis and process design/modeling efforts (e.g., organizational process maturity and continuous performance improvement initiatives) is required.

• Bachelor's degree in related field is preferred.

• Minimum of three years of experience in the Government contracting environment is preferred.

• Experience with the Space and Naval Warfare Systems Command (SPAWAR) is preferred.

• Skill in the use of collaborations tools (e.g., wikis, portals, shared files, etc.) is preferred

• An active Secret clearance or the ability to obtain one is required.

• Must reside in the San Diego area or be willing to relocate at own expense (no relocation funds available)

Established in 2002, The Marlin Alliance, Inc. a woman-owned small business provides transformation consulting, professional services, and technical support to government, military, healthcare, telecommunications, and utility industry clients.