Administrative And Billing Coordinator

George Mason University Fairfax , VA 22038

Posted 1 week ago

Position Information

Department Regional Campuses Alternate Department Description

Arlington Administration and Operations

Criminal Background Check Standard Background Check Motor Vehicle Background Check No Statement of Economic Interest Not Applicable Restricted Position? Job Category Classified Staff Role (State) Job Title Admin Office Specialist III Working Title Administrative and Billing Coordinator Job Type Full-Time Position Number 02134z Recruit Number STF9875 Working Hours 8:30-5:00; Monday-Friday Location Arlington, VA Other Location Pay Band Payband 3 Salary Salary commensurate with education and experience. Web Announcement

Administrative and Billing Coordinator, Arlington Administration

George Mason University's Arlington Campus Administrative office, which oversees the day-to-day operations and administration of the Arlington Campus, invites applications for the Administrative and Billing Coordinator position. The Administrative and Billing Coordinator will report to the Director of Administration and Operations. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.

Responsibilities:

  • Provide administrative and operational support to the Director of Administration and Operations for the Arlington Campus;

  • Schedule recurring meetings such as the Core Operations meetings, Arlington Campus Advisory Board and Arlington Campus Management Team meetings;

  • General office support to ensure that the office is equipped and maintained to serve the needs of the occupants, including, but not limited to ordering supplies, acting as the office telecomm coordinator and equipment inventory liaison, and arranging for technical and other support services within the office;

  • Provide financial tracking, reconciliation and documentation of all Arlington Administration accounts;

  • Invoice external and internal customers who have entered into a rental agreement, space usage agreement or MOU with Arlington Administration and to ensure that payments are processed in a timely manner;

  • Provide backup support for Campus Operations which may include submitting work orders for facilities issues; processing I-9s for new hires, submitting EPAFs for new wage employees.

Required Qualifications:

  • Experience working in a fast-paced office environment;

  • Customer service and interpersonal skills as well as the ability to communicate effectively with internal and external clients/customers;

  • Excellent organization and verbal/written communications skills;

  • Experience with office administrative support including comprehensive knowledge of computers and/or technical equipment;

  • Considerable knowledge of applicable computer software programs, including Excel, QuickBooks, Outlook Scheduling and email applications;

  • Experience in scheduling and organizing meetings;

  • Financial management and budgeting skills for handling billing and accounts receivable as well as managing the office operational budget;

  • An associate's degree in business administration or a related field or equivalent work experience.

Preferred Qualifications:

  • Strong project management skills, and the ability to balance competing priorities, complex situations and tight deadlines;

  • Previous knowledge of George Mason or other university experience is a plus;

  • Knowledge of university programs, policies and procedures, especially in the area of fiscal services.

Special Instructions to Applicants

For full consideration, applicants must apply at https://jobs.gmu.edu/; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

For Full Consideration, Apply by: April 17, 2020 Posting Date 03/17/2020 Job Close Date 04/17/2020 Open Until Filled? No Telework Friendly? Yes Mason Ad Statement

Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!

George Mason University, Where Innovation is Tradition.

Equity Statement

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

Campus Safety Information

Mason's Annual Security and Fire Safety Report is available at http://police.gmu.edu/annual-security-report/


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Administrative And Billing Coordinator

George Mason University