Administrative Analyst III

Position Details

Position Information

Recruitment/Posting Title Administrative Analyst III Job Category Staff & Executive

• Healthcare

• Administrative Services Department NJMS-Office of Education Overview

New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey, is seeking an Administrative Analyst III for New Jersey Medical School

• Dean's office. The primary purpose of the Administrative Analyst III position is to provide all aspects of administrative support to the 3rd and 4th year required clerkships including the integrated OSCE program for Phase 3. This position also provides administrative support to the Associate Dean for Education, in addition, he/she will assist in the day-to-day operations of the Office of Education as required. This individual will also be cross trained to provide back-up support to other staff as needed.

Among the key duties of this position are the following:

• Serves as a critical interface between the clerkship directors, clinical faculty, and medical students supporting all components of their education, including distribution of syllabi, scheduling, beepers, scrubs and other clerkship responsibilities as needed.

• Responsible for monitoring the various clerkships to ensure they are meeting accreditation standards specifically those related to direct observations, student evaluations, and grade submissions.

• Provides administrative support to the Associate Dean for Education for scheduling, calendar, organizing Dean's letters and minutes for relevant meetings.

• Responsible for coordinating logistics, including scheduling, room assignments, student notifications for integrative OSCE program for entire MS3 class (including remediation OSCEs). Organize/coordinate student individualized learning plans for remediation needs for integrative OSCEs.

• Coordination of remote learning electives administered by Office of Education, which includes scheduling, tracking attendance, hosting, and recording of didactics and small group sessions within WebEx or other on-line platform.

• Provides assistance with proctoring highly confidential student examinations, including NBME shelf exams and departmental exams, both paper and web-based examinations for all designated clerkships.

Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement FLSA Exempt Grade 21S Position Salary Annual Minimum Salary 57111.000 Annual Mid Range Salary 68274.000 Annual Maximum Salary 80870.000 Standard Hours 37.50 Union Description HPAE, Local 5094 Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit Terms of Appointment Staff

• 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor's Degree plus three (3) years of experience performing related tasks in a higher education environment.

• Equivalent experience, education and/or training may be substituted for education requirements.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Must demonstrate a high level of customer service and interpersonal skills, attention to detail, and organizational and problem-solving ability.

• Ability to maintain a high level of discretion and confidentiality.

• Ability to perform job duties with minimal supervision, effectively prioritize work, multi-task, operate with a sense of urgency and adjusts to changing workloads and deadlines.

• Ability to present information and respond to questions from diverse group of staff, faculty, students and the general public.

• Proficiency with learning management system(s), Education Management System, MS Office products, including Access; working knowledge of other databases required.

• Comprehensive knowledge of state and federal laws affecting students, institutional record requirements, and knowledge of accreditation standards required.

Preferred Qualifications Equipment Utilized Physical Demands and Work Environment Special Conditions

Posting Details

Posting Number 24ST1239 Posting Open Date 05/22/2024 Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Newark (RBHS) City Newark State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV

Optional Documents

• Cover Letter/Letter of Application