Administrative Analyst III

Position Details

Position Information

Recruitment/Posting Title ADMINISTRATIVE ANALYST III Job Category Staff & Executive

• Healthcare

• Administrative Services Department UBHC-Brief Treatment-Edison Overview

Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC's 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.

Posting Summary

Rutgers, The State University of New Jersey is seeking an Administrative Analyst III for the Outpatient Services Department within Rutgers University Behavioral Health Care.

The primary purpose of the Administrative Analyst III is to be responsible for data collection, coordination, monitoring, and reporting. Identifies patterns and trends and presents findings to departmental management

Among the key duties of this position are the following:

• In collaboration with department managers, creates, compiles, and formats reports and spreadsheets containing findings, analyses, conclusions and recommendations as required by federal, state, and local funding sources.

• Uses data to determine patterns, trends, and anomalies and reports discoveries and recommendations to program managers. a. Develops and presents data findings.

• Tracks completion of and stores all required documentation.

• Actively participates in performance improvement projects and initiatives.

• Provides internal consultative services to departmental managers and colleagues with respect to the development and creation of reports as needed.

• Develop and maintain skills, knowledge, and ability to navigate software platforms used to gather, store, and present data (e.g., Qualtrics, Excel, PowerPoint, electronic medical record).

Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.

FLSA Exempt Grade 21S Position Salary Annual Minimum Salary 57111.000 Annual Mid Range Salary 68274.000 Annual Maximum Salary 80870.000 Standard Hours 37.50 Union Description HPAE, Local 5094 Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit Terms of Appointment Staff

• 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor's Degree in Business, Finance, Health Care Administration or a related discipline, plus two (2) years of related experience in a relevant setting.

• Equivalent education, experience and/or training may be substituted for the degree requirement.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Proficiency in Microsoft Office, Qualtrics, and electronic medical records.

• Excellent verbal and written communication skills.

Preferred Qualifications Equipment Utilized Physical Demands and Work Environment

PHYSICAL DEMANDS: Moderate physical effort. Frequent prolonged sitting. Frequent talking and listening. Frequently walks, bends, lifts.

WORK ENVIRONMENT: Office environment. Moderate noise. Subject to varying and unpredictable situations. May be exposed to agitated patients.

Special Conditions

Posting Details

Posting Number 24ST1014 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Off Campus City Edison State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have a Bachelor's Degree in Business, Finance, Health Care Administration or a related discipline, plus two (2) years of related experience in a relevant setting?

• Yes

• No

• Are you proficient in Microsoft Office, Qualtrics, and electronic medical records?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV

Optional Documents

• Cover Letter/Letter of Application