Administrative Analyst I - (Buyer) - County Administration/Office Of Purchasing

Howard County Government Ellicott City , MD 21041

Posted 4 days ago

POSITION SUMMARY/CLASS DESCRIPTION Benefits Supplemental Questions

STARTING SALARY RANGE:

$49,993.00 - $53,154.00 Annually

POSITION SUMMARY/CLASS DESCRIPTION:

Advanced technical purchasing work which includes developing specifications for supplies and services, locating sources of supplies and purchasing a variety of supplies and services. Assignments require evaluative thinking and are carried out in accordance with accepted purchasing standards and applicable laws and regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Includes the following, other duties may be assigned.

This job description may not include all of the duties for each individual buyer, nor do the examples necessarily cover all of the duties that may be assigned, required and performed.

Receives requisitions from using agencies for supplies and services; locates suppliers, compares costs and purchases a variety of supplies and services; ascertains most efficient method for purchase of supplies and services.

Develops new and revises existing specifications for supplies, materials, equipment and services; evaluates purchase history of frequently ordered commodities; may determine feasibility of contract requirements and prepare contracts.

Meets with using agencies to discuss vendors' performance and to provide technical assistance in carrying out County purchasing regulations and policies; resolves complaints and problems.

Maintains good working relationships with vendors and manufacturers; interviews salespersons; assists in developing standards for materials and supplies; may perform life cycle cost analysis as required; performs value analysis; keeps informed of government purchasing policies; analyzes pricing and changes in market trends. Works with users to ensure adherence to purchasing turn around deadlines; may serve on committees, advisory groups or panels as required. Monitors trade publications, periodicals and journals.

Maintains liaison with vendors, sales representatives and purchasing personnel in other public jurisdictions.

Responsible for the complete procurement cycle from the time a need for goods or services is identified through receipt, utilization and surplus or disposal. May be responsible for coordination of the surplus property program.

Invites, examines and analyzes bids and assists in bid openings.

Assigns and reviews the work of other personnel engaged in processing purchasing documents.

Monitors user agencies compliance with procurement policies and procedures, the County Purchasing Code and Purchasing Manual.

Assist in the implementation of standard County wide procurement policies according to applicable federal, state and county guidelines and accepted professional practices, principles, and standards.

Assist in implementation of the County's socioeconomic programs.

Assist with responses to vendor protests.

Determines and develops the type of procurement documents required for a given solicitation

Uses SAP, the County's enterprise resource planning system, to facilitate procurements, run various reports for data gathering and to monitor contract expiration and other performance measures.

This job may require supervision of subordinate staff.

MINIMUM REQUIRED EDUCATION/EXPERIENCE:

Bachelor's Degree and one year of related experience; or equivalent combination of education and experience.

LANGUAGE SKILLS, MATHEMATICAL SKILLS AND REASONING ABILITY:

Ability to read, analyze, and interpret professional journals, technical specifications procedures or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.

Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Ability to work with business mathematical concepts. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATES, LICENSES, AND REGISTRATIONS:

Maryland Class C Driver's License or equivalent issued by state of residence.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit.

The employee is occasionally required to stand; walk; and use hands to finger, handle, or feel. Specific vision abilities required by this job include close vision, and ability to adjust focus. The employee must occasionally lift and/or move up to 10 pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions



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Administrative Analyst I - (Buyer) - County Administration/Office Of Purchasing

Howard County Government