Administrative Aide

Introduction

This is an internal recruitment limited to current
permanent, contractual and temporary Maryland State Police (MSP) employees.
It is important that all experience be fully
documented. Failure to ANSWER ALL SUPPLEMENTAL QUESTIONS SPECIFICALLY AND
ACCURATELY may cause the candidate to be rejected.
PLEASE FILL OUT THE
APPLICATION COMPLETELY.
➢ The application is
part of the examination process. Your answers will determine�your
eligibility to participate in the next phase of the selection process.
➢ Clearly describe your
qualifications in detail. Credit cannot be given for education, training,
experience, knowledge, skills, and abilities that you fail to indicate.
➢ Do not leave any
answer spaces blank; if a question does not apply, write 'N/A'.
➢ Although you may
attach a resume to further describe your qualification, it does not substitute
for completing the application form. An incomplete application form may result
in disqualification. Do NOT write 'see resume' in your work history
or responses to supplemental questions.
➢ Failure to comply
with these instructions may result in disqualification.
➢ Read the Job
Announcement carefully for specific filing instructions, supplemental
questions, and final filing dates.�

GRADE

ASTD11

LOCATION OF POSITION

Maryland State Police
Commercial Vehicle Enforcement Division
6855 Deerpath Road, Suite G
Elkridge, MD� 21075

Main Purpose of Job

Provides administrative assistance to the Commercial Vehicle Enforcement Division
Commander, Assistant Commanders, Executive Officer and First Sergeants by performing a
variety of duties which require an extensive knowledge of the Department of Maryland
State Police regulations as well as office techniques, practices and procedures.

POSITION DUTIES

Duties include but are
not limited to:

Provides administrative support to the Commander and to the
staff of the Commercial Vehicle Enforcement Division (CVED).

Responsible for preparing official correspondence and forms
for the Command Staff.

Compiles information from notes, corrected copy, rough draft
or detailed instructions into final form.

Prepares highly sensitive reports for the Division

Commander, Assistant Commander and Regional Command Staff regarding

Departmental operations, investigations, personnel matters, etc.

Coordinates meetings and schedules to ensure the efficiency
of office operations.

Proofreads outgoing correspondence and reviews records for
completeness and accuracy.

Independently handles the preparation of correspondence to
motor carriers and drivers when checks (for payment of citations) are received
by mail.

Uses independent judgment in responding to requests for information
and for the processing of requests for driver/vehicle inspection reports.

Prepares Check Accountability Form and bank deposit slips
for all fees associated with the distribution of these reports.

Files correspondence and reports in accordance with established

Departmental procedures and retrieves information when needed.

Performs other related duties as assigned.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Four years performing secretarial work or clerical work involving typing duties.
Notes:
1.Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2.Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3.�Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference
will be given to applicants who possess the following preferred
qualification(s).� Include clear and
specific information on your application regarding your qualification(s).

Three
years of experience using the following computer software: Word, Excel,

Powerpoint, Gmail, Google Docs, Google Drive

Two
years of professional experience directly supervising, managing and documenting
an employee's work performance

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on�a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.
In accordance with
Section 2-204(b)(6) of the Public Safety Article, candidates for position in
this classification will be subject to an initial drug screening and a complete
criminal background investigation to include a polygraph examination before
permanent appointment can be made. A criminal conviction may be grounds for
rejection of the candidate.
Employees in this
classification are subject to substance abuse testing in accordance with Code
of Maryland Regulations 17.04.09, Testing for Illegal Use of Drugs.

SELECTION PROCESS

Only candidates who meet
the minimum qualifications will be considered for this classification.
Therefore, it is essential that you provide complete and accurate information
on your application. Successful candidates will be placed on the Eligible List
categorized as BEST QUALIFIED, BETTER QUALIFIED or QUALIFIED and remain
eligible for consideration for at least one year from the date of examination.
The list will be used by the hiring manager to select employees. The list will
be valid for one year.

EXAMINATION PROCESS

The examination will
consist of a rating of your education, training and experience related to the
requirements of the position. You may be required to complete a qualifications supplement,
or the rating may be based on your application. Report all experience and
education that is related to this position.

BARGAINING UNIT STATUS

STATE OF MARYLAND BENEFITS
�

FURTHER INSTRUCTIONS

NOTE: Currently,
applicants are limited to uploading one file. As a result, it is strongly urged
that those applying upload ALL required and additional documents (undergraduate
and graduate transcripts, resumes, etc.) as one file. If you are unable to
apply online, you may submit an application via mail. The Maryland State
Application Form can be found online.
Completed applications,
required documentation and any required addendums may be mailed to:
Maryland State Police
Human Resources Division
1201 Reisterstown Road
Pikesville, MD 21208
ATTN: Tiffany R. Hazel
tiffany.hazel@maryland.gov
It is the policy of the Maryland State Police
to comply with all applicable federal and state laws prohibiting employment discrimination
and to provide equal employment opportunity to all employees and applicants for
employment without regard to age, ancestry, color, gender, identity and
expression, genetic information, marital status, mental or physical disability,
national origin, race religious affiliation, belief or opinion, sex, sexual
orientation or any other protected status.
If you have any questions about this
recruitment, please contact the Maryland State Police at 410-653-4420.
TTY Users: call via Maryland Relay.
We thank our Veterans for their service to
our country and encourage them to apply.
As an equal opportunity employer, Maryland is
committed to recruiting, retaining, and promoting employees who are reflective
of the State's diversity.
Bilingual applicants are encouraged to apply.