Administrative Aide

Applications to be submitted by July 07, 2024 Compensation Grade: P13 Compensation Details: Minimum: $46,649.00

• Maximum: $46,649.00 Annually Department (OPH) Office of Public Health About Health Research, Inc. Health Research, Inc. (HRI) contributes to the health and well-being of the people of New York State by complementing and enabling the strategic public health goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities. HRI provides best-in-class resource administration for stakeholders and programs related to the work and priorities of the Department of Health and its other partners.
  
  HRI does this through the provision of knowledge, expertise, funding guidance, and fiduciary oversight of sponsored program funding for public health and research programs in concert with community partnerships. Health Research, Inc. (HRI) offers a robust, comprehensive benefits package to eligible employees, including: Health, dental and vision insurance

• Several comprehensive health insurance plans to choose from; Flexible benefit accounts

• Medical, dependent care, adoption assistance, parking and transit; Generous paid time off

• Paid federal and state holidays, paid sick, vacation and personal leave; Tuition support

• Assistance is available for individuals pursuing educational or training opportunities; Retirement Benefits

• HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses; Employee Assistance Program

• Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally; And so much more! Job Description:
  
  Responsibilities The Administrative Aide will be located in Grants Administration, Office of Public Health, and will have responsibilities associated with the administrative and fiscal support of grants awards involving multiple programs within the Department of Health. The Administrative Aide will be responsible for processing grant related transactions such as: purchase requisitions, contract budgets and vouchers, personnel related transactions and other grant related transactions. The incumbent will monitor group email accounts, review transactions for completeness and accuracy, resolve issues, update tracking systems, draft correspondence and prepare reports.
  
  Additional duties include answering the main phone line and directing calls, tracking equipment purchases, conducting follow-up, responding to inquiries and other grant related duties as assigned. Minimum Qualifications Bachelor's degree in a related field; OR an Associate degree in a related field and one year of general office, secretarial, or administrative experience; OR three years of such experience. Preferred Qualifications At least one year of experience with tracking budgets, at least one year of experience processing purchasing paperwork and paperwork associated with contractual agreements; at least one year of administrative experience; at least one year of financial experience; excellent communication, interpersonal and organizational skills; experience reviewing documents for accuracy and completeness with proven attention to detail; and proficiency in MS Word and Excel.
  
  Conditions of Employment Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.
  
  Valid and unrestricted authorization to work in the U.S. is required.
  
  Visa sponsorship is not available for this position. This position requires that the incumbent will report to the official work location and live within commuting distance to the official work location. Telecommuting will be available.
  
  HRI participates in the E-Verify Program. HRI has a long-standing dedication to diversity, equity, and inclusion in our workforce. HRI is committed to the principle of non-discrimination in all phases of its employment procedures and practices.
  
  Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans www.healthresearch.org As the Executive Director of Health Research, Inc. (HRI), I would like to welcome you to HRI's career page. HRI's mission is to build a healthier future for New York State and beyond through the delivery of funding and program support to further public health and research programs in support of the New York State Department of Health, Roswell Park Comprehensive Cancer Center and other entities. This achievement is made possible through the recruitment of highly talented and qualified individuals.
  
  As an Equal Opportunity and Affirmative Action employer, we at HRI pride ourselves on our longstanding dedication to diversity, equity, and inclusion in our workforce. This commitment is reflected in our equal opportunity employment policy: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability, protected veteran status, or any other characteristic protected by law.
  
  HRI embraces and values all dimensions of diversity, equity, and inclusion in order to make HRI a welcoming environment and to best serve the needs of the various public health and research programs throughout New York State. HRI is committed to fostering a diverse pool of qualified candidates, and we warmly invite you to apply to any open position(s) that interest you.