Administrative Aide - Athletics

Role: Performs a variety of clerical and secretarial duties to support the Department of Athletics

Major Duties and Responsibilities:

• Provides excellent customer service to athletic staff.

• Performs basic clerical duties and data entry functions.

• Acts as college representative for vendors and staff.

• Performs clerical tasks such as:

• Processing athletic contest contracts, requisitions, purchase orders, payment approvals and team meal money advances

• Reconciling expenses and encumbrances with budget printouts

• Sourcing of equipment and supplies

• Assisting in scheduling of game officials and team transportation

• Assisting in confirmation of contests with opponents

• Maintenance of office supplies and copier

• Assists in the implementation and delivery of the assigned work and services.

• Adheres to FERPA and other regulatory guidelines.

• Other duties as assigned by supervisor.

Knowledge and Skills:

Experience Experience in customer service preferred. Experience working with vendors and scheduling functions. Experience working with staff members, preferably in a community college environment. Must be able to demonstrate high level of proficiency in Microsoft Excel and Word. Additional experience with various computer software programs is a plus. Must have experience in word processing, budgets, proposals and various reporting documents. Familiarity with sports is desired, but not required.

Education High school diploma required. Associate degree preferred. Additional coursework in computer applications and public speaking preferred. Other required education will be determined by the specific position.

Interpersonal Skills Ability to work with a diverse student/staff population at various levels.

Ability to exercise tact, patience, initiative, persistence, and good judgment when helping inquirers with situations.

Demonstrate excellent interpersonal skills, especially with students and staff.

Technical Skills Working knowledge of current and emerging computer hardware and software, including Microsoft Office products.

Ability to perform data entry functions for the work assigned.

Demonstrate computer skills, preferably Microsoft Office.

Other Skills Demonstrate ability to be self-disciplined, professional, and motivated.

Provide documented ability to exercise sound judgment.

Demonstrate a pleasant, outgoing personality, a stable and courteous disposition, and a record of dependability.

Demonstrate ability to concentrate in a busy environment with frequent interruptions to work flow.

Physical Requirements The work is mostly sedentary; however, there may be some walking, standing, bending, carrying of light items, driving an automobile, etc. No special physical demands are required to perform the work.

Work Environment Regular exposure to favorable conditions such as those found in a normal office.

This Job Description is not a complete statement of all duties and responsibilities comprising this position.

A successful criminal background check will be required as a condition of employment.

Salem Community College is an equal opportunity employer and is committed to recruit, employ, and promote personnel without regard to race, ethnicity, religion, gender, sexual orientation, age, economic status, or mental or physical challenges, in compliance with all Federal and State legislation and regulations pertaining to non-discrimination.

The employees of the College are expected to teach or work with other employees, and to supervise or be supervised in their work by other employees without regard to race, ethnicity, religion, gender, sexual orientation, age, economic status, or mental or physical challenges.