Admininstrative Support Assistant

Summary

This position is in the Engineering Service located at the Fayetteville NC VA Coastal Healthcare System within VISN 6 Mid-Atlantic Healthcare Network. The incumbent serves as the Administrative Support Assistant, reports to the Assistant Chief and provides administrative support that is essential to daily operations to sections within the Engineering Service Line. S/he performs a variety of admin

Istrative, clerical and technical duties /responsibilities including assisting the Service Chief.

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Overview

• Accepting applications

• Open & closing dates

06/25/2024 to 07/09/2024

• Salary

$41,297 - $53,684 per year

• Pay scale & grade

GS 5

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Location

1 vacancy in the following location:

• Fayetteville, NC 1 vacancy

• Remote job

No

• Telework eligible

No

• Travel Required

Not required

• Relocation expenses reimbursed

No

• Appointment type

Permanent

• Work schedule

Full-time

• Service

Competitive

• Promotion potential

None

• Job family (Series)

0303 Miscellaneous Clerk And Assistant

• Supervisory status

No

• Security clearance

Not Required

• Drug test

No

• Position sensitivity and risk

Non-sensitive (NS)/Low Risk

• Trust determination process

Suitability/Fitness

• Announcement number

CBTA-12455261-24-AT

• Control number

797035600

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This job is open to

• Internal to an agency

Current federal employees of this agency.

Clarification from the agency

This position is open to current permanent federal employees assigned to Fayetteville VA Medical Center, NC to include Community-Based Outpatient Clinics (CBOCs) assigned to this facility.

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Duties

As an Administrative Support Assistant, you will provide technical and administrative support services for Engineering Services. Duties included, but are not limited to the following.

• Knowledge of budget procedures and ability to analyze data

• Conducts detailed analyses of complex function and work processed

• Obtains and analyses data to equipment requests

• Collects the necessary data to establish the facts and take or recommend action

• Serves as timekeeper

• Conduct annual equipment inventory

• Presents findings and recommendations and negotiating solutions to disputed recommendations

• Provides ongoing training and assistance to new and incumbent personnel regarding office policies and procedures

• Negotiates and advises managers at all levels concerning improvements in services provided

Work Schedule: Monday through Friday from 8:00 AM to 4:30 PM (EST)

Compressed/Flexible: Not Authorized

Telework: Not Authorized

Virtual Remote: This is NOT a virtual/remote position.

Position Description/PD#: Admininstrative Support Assistant/PD08219ARelocation/Recruitment Incentives: Not Authorized

Permanent Change of Station (PCS): Not Authorized

Financial Disclosure Report: Not required

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Requirements

Conditions of Employment

• You must be a U.S. Citizen to apply for this job

• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.

• Selective Service Registration is required for males born after 12/31/1959

• You may be required to serve a probationary period

• Subject to background/security investigation

• Selected applicants will be required to complete an online onboarding process

• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/09/2024.

Driver's License Requirement: Applicants must possess a current valid state driver's license.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-05 position you must have served 52 weeks at the GS-04. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.You may qualify based on your experience and/or education as described below:

• Specialized Experience: Applicants must have one (1) year of specialized experience equivalent to at least the next lower grade GS-04 in the federal service that has equipped you with the particular knowledge, skills and abilities to successfully perform the duties of the position, and that is typically in or related to the work of the position to be filled. Examples of specialized experience would typically include, but are not limited to: knowledge of budget procedures to compile, organize, and maintain an accurate budget; knowledge of the structure of appropriation accounts, object classes, and line items of the service's program and budget to identify and crosscheck the accuracy of estimates; knowledge of requisition procedures to maintain supply levels; and knowledge of major issues, program goals and objectives, work processes, and administrative operation of an organization. [Note: Applicants must fully document their experience on resumes and must include job title, duties, month and year start/end dates, full-time/part-time work, and hour worked per week.]; OR,
• Education: Applicants must have successfully completed four (4) years of education above high school in any field for which high school graduation or the equivalent is the normal prerequisite? [Note: This education must have been obtained in an accredited business, secretarial or technical school, junior college, college, or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.] (TRANSCRIPTS REQUIRED); OR,
• Combination: Applicants must have successfully completed equivalent combinations of specialized experience and education above to meet the total experience requirements at the GS-5 grade level for this position. [Note: Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One (1) full academic year of study (30 semester hours) beyond the second year is equivalent to six (6) months of specialized experience. For example, The applicant has 9 months of specialized experience and 75 semester hours of college (15 semester hours beyond the second year and the equivalent of 3 months of specialized experience). The applicant meets 75 percent of the required experience and 25 percent of the required education. The applicant meets 100 percent of the requirement for 1 year of specialized experience and is qualified for the position.] (TRANSCRIPTS REQUIRED)

You will be rated on the following Competencies for this position:

• Administration and Management

• Budget Administration

• Computer Skills

• Manages and Organizes Information

• Writing

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is mostly sedentary. However, may require walking; bending; standing; carrying of light items such as papers, books, small parts; or driving an automobile, etc. throughout the medical center (interior and exterior) and visitation to construction sites.

Work Environment: The work is performed in an office setting. The work environment involves everyday risks common to typical office and medical center settings. Work may require travel away from the normal duty station to include inside and outside locations, where demolition construction is present encountering noise, fumes, dust and debris. Precautionary measures should be taken in potentially infectious and construction areas.For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Additional information

During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

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• Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window

Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.