Admin Support Specialist

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

The primary purpose of the Psychology and Neuroscience Department is to provide excellent education, research and service in the field. This goal breaks down into four important components: 1) to teach psychology and neuroscience to undergraduates in a manner that will introduce them vigorously to its broad scope; 2) to offer scientific and professional training to graduate students in the areas of behavioral and integrative neuroscience, clinical, cognitive, developmental, quantitative, and social psychology; 3) to carry out cutting-edge research in these areas, and 4) to provide consulting and administrative support services to the science and profession of psychology as well as to the university, the community, the state, and the nation.

The Department consists of six programs: behavioral and integrative neuroscience; clinical psychology; cognitive psychology; developmental psychology; quantitative psychology, and social psychology. Each program is designed to acquaint the student thoroughly with the theoretical and research content of the specialty and to provide training in the research skills needed to become a competent and creative investigator. In addition, the programs focus on the development of appropriate professional skills.

The Department of Psychology and Neuroscience ranks 2nd in the College in grant funding with over $12 million annually in grant expenditures and approximately $20 million annually in expenditures from all funds. The Department of Psychology and Neuroscience has the largest undergraduate major in the College of Arts and Sciences with approximately 1500 majors, and one of the largest graduate Ph.D. programs with approximately 120 graduate students.

The Department is also home to four community clinics which generate fee revenue (Adult Clinic, Anxiety Clinic, Child and Family Clinic, Couples Clinic), known collectively as the UNC Psychology and Neuroscience Community Clinic (the Clinic).

Position Summary

This position serves as the program coordinator for the Clinical Psychology Doctoral Program within the Department of Psychology and Neuroscience. As such, the position has a wide variety of administrative and instructional support responsibilities, including but not limited to: helping coordinate the graduate admissions process and interview day for the Clinical program; maintaining records to assist with licensure, including keeping up-to-date student files of milestones and courses completed; managing purchasing and reimbursements for the Clinical program and its students, staff, and faculty; helping coordinate clinical psychology graduate student and practicum evaluations each semester; providing instructional support for graduate and undergraduate level courses taught by Clinical faculty and graduate students.

The person in this position will be integrally involved in aspects related to accreditation, including compiling and organizing material for the American Psychological Association (APA) annual report, and preparations (e.g., documents, scheduling) needed for the Clinical Program's re-accreditations (APA and Psychological Clinical Science Accreditation System (PCSAS)), including site visits. This position reports directly to the Assistant Department Manager and works closely with the Director of the Clinical Program.

Minimum Education and Experience Requirements

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Required Qualifications, Competencies, and Experience

The Clinical Program Coordinator is essential to the success of the clinical training program, including fostering a welcoming environment and academic community. A successful applicant must have the ability to interact positively with diverse groups including faculty and staff, graduate and undergraduate students, and clients who may call seeking information about our community clinics.

The clinical program coordinator is the face of the program; therefore, excellent written and verbal communication skills, a high level of professionalism, and confidentiality are critical. The successful applicant will have exceptional information processing, decision-making, and problem-solving skills, as well as strong attention to detail, excellent time management, and be able to implement effective organizational systems. The ability to multi-task, work independently, and meet deadlines, including compiling, organizing, and summarizing data and reviewing and preparing documents accurately and in a timely manner are essential to success in this position.

Microsoft Office Suite expertise, particularly Outlook, Word, and Excel, is required, as is expertise with Google services (e.g. Google docs).

Preferred Qualifications, Competencies, and Experience

Knowledge of university systems, policies, and procedures is preferred. Experience coordinating events is a plus. Prior experience or skills working with web content management applications is a plus.

Required Licenses/Certifications Special Physical/Mental Requirements

N/A

Campus Security Authority Responsibilities

Not Applicable.

Position/Schedule Requirements Special Instructions Quick Link https://unc.peopleadmin.com/postings/282846