Admin Support III - Annual Giving (Part-Time, Variable Hour)

Join our dynamic Institutional Advancement team and make a direct impact on our university's mission! As an Administrative Support III, you'll coordinate high-impact meetings, events, and campaigns, work closely with campus leaders and stakeholders, and enhance your project management skills with cutting-edge tools.

This role is perfect for a detail-oriented professional who thrives in a fast-paced environment and enjoys a variety of tasks. If you're an innovative thinker with a passion for organization and exceptional support, apply today and be part of a collaborative team dedicated to making a difference! 

• Coordinates and facilitates department and campus partner meetings, takes minutes, and ensures team assignments are on track using project management software. Coordinates facilities, manages event, appeal, and office supplies, and provides support for supervisor, as needed.

• Performs and/or oversees a variety of associated administration duties within the department. Duties include tracking department expenses, scheduling, calendaring, and managing travel arrangements.

• Assists with campaigns, such as tracking results, event preparation and assistance, inventory supplies, and donor management.

• Perform other job-related duties as assigned

Graduation from an accredited institution with a bachelor's related to the Summary of Duties or any combination of education and/or experience totaling four years.

Knowledge

• Demonstrated experience using a comprehensive and contemporary donor database system such as Blackbaud Raisers Edge.

•  Knowledge of best practices for tracking budget items, expenses, receipts, invoices, etc.

• Knowledge of file management, reporting, record keeping, and tracking results.

Skills

• Innovative, strategic thinker with the ability to successfully manage multiple projects in a fast-paced environment with a strong work ethic, robust attention to detail, superb organizational skills and analytical abilities.

• Strong organizational skills and attention to detail.

• Demonstrated proficiency in Microsoft Suite, especially Excel, and Adobe Suite.

• Proficient in project management software, such as ClickUp, Asana, Monday, etc.

Abilities

• Intrinsically motivated and able to create innovative ideas to achieve results. Recognizes and seizes opportunities.

• Ability to work independently, problem solve, take initiative, set priorities and handle multiple projects efficiently and effectively.

• Takes responsibility and initiative to set and meet goals, objectives and obligations while representing the mission, visions and values of the organization.

• Strong interpersonal skills and customer service. Poised, professional manner with the ability to express oneself clearly and empathetically in interactions with others in all forms of communication, verbal and written, one-on-one and group, etc.

• Ability to communicate in a direct and professional manner that engages dialogue in a manner that resolves differences.

• Ability to keep a high level of confidentiality.