Admin Support III - Police Academy (Part-Time, Variable Hour)

Are you looking for a rewarding part-time position that makes a difference in your community? Do you have exceptional organizational skills and a passion for supporting law enforcement education? If so, apply for the Administrative Assistant role at the UVU Police Academy! Under the general direction of a director, you will perform and oversee various administrative, fiscal, staff support, and planning activities. This role requires advanced skills in budget administration, facilities scheduling, inventory control, specialized record keeping, and information-gathering projects. You will coordinate and facilitate meetings, program functions, and special events, while also training and overseeing lower-graded staff and students. This position offers a unique opportunity to contribute to the training and development of future law enforcement professionals, enhancing the safety and well-being of the community.

Please note this position will be housed at the Lehi Campus.

• Performs advanced and confidential administrative support duties, including composing routine correspondence, meeting minutes, financials, and obtaining factual information requiring knowledge of policies/procedures of assigned and work related areas.

• Coordinates the preparation and submission of various reports, including timecards, ePAF's, ESAF's, new hire paperwork completion and submission, requisitions, purchase orders, index tracking and reconciliations, budget balances, travel requests, etc. Establishes updates, and maintains files, inventories, ordering, receiving, billing, distributing, and reconciling expenditures. Coordinates the payroll process, including preparation, submitting, monitoring, and maintaining payroll records.

• Maintains inventory of office equipment and supplies, and administers other office duties as needed which may include supervision of office support.

• Informs students, faculty, and public of departmental and university services available, and answers incoming requests for information.

• Performs other job related duties as assigned or needed.

Graduation from an accredited institution with a bachelor's degree or any combination of education and/or experience totaling four years.Knowledge

• Knowledge of best practices in events, communications, correspondence, and appropriate matters of etiquette in various settings or vehicles.

• Knowledge of computer systems and software essential to the completion of assigned duties.

Skills

• Skills in office methods, techniques, practices and procedures.

• Skills in the preparation and interpretation of reports, charts, graphs, and tables.

• Strong skills in interpersonal, problem-solving and decision-making skills.

• Exceptional skills in customer service orientation and phone etiquette.

Abilities

• Ability to plan and anticipate potential changes and act accordingly.

• Ability to follow oral and written procedures and instructions.

• Ability to communicate effectively, verbally and in writing.

• Ability to maintain confidentiality at all times.Ability to perform a variety of administrative support duties with minimum supervision.