Admin Support II - Career And Internship Center (Part-Time, Variable Hour)

Utah Valley University is looking for a dedicated and organized part-time Administrative Assistant to join the Career & Internship Center team. This role offers a dynamic opportunity to be the first point of contact for students, employers, alumni, and other visitors, providing essential support and ensuring smooth operations. As a key player in managing multiple calendars and addressing inquiries about the center's resources, this position is perfect for someone who excels at multitasking and communication. With a consistent weekday shift from 8 AM to 1 PM, this role offers a balanced schedule, making it ideal for individuals seeking part-time work in a vibrant and student-focused environment.

• Serve students, faculty, and employers who visit UVU and the Career & Internship Center by providing customer service, assistance with scheduling appointments with counselors and internship coordinators, and connecting employers with recruiting resources at UVU. Communication with employers and students via telephone, email and in person will be a major focus.

• Assist with UVU job board projects such as calling employers to discuss jobs they intend on posting on Handshake, and surveying employers for information regarding interviewing and hiring UVU students.

• Other duties as assigned.

Graduation from an accredited institution with an associate's degree and one year of experience or any combination of education and experience related to the Summary of Duties totaling three years.

Knowledge

• Knowledge of best practices in business communications, customer service, and appropriate matters of etiquette in various professional settings.

Skills

• Skills in office methods, techniques, practices and procedures.

• Skills in the use of computers and computer software applications including Outlook, spreadsheets, email, internet, and database.

• Strong interpersonal, problem-solving and decision-making skills.

• Skills in customer service and phone etiquette.

• Skills in effective verbal and written communication.

Abilities

• Ability to plan and anticipate potential changes and act accordingly.

• Ability to maintain confidentiality at all times.

• Ability to perform a variety of administrative support duties with minimum supervision.

• Ability to follow verbal and written procedures and instructions.

• Ability to meet and work with people of diverse backgrounds.

• Ability to demonstrate professional demeanor and poise.