Admin Secretary-051519-176208

State Of Tennessee Nashville , TN 37201

Posted 6 months ago

Minimum Qualifications Benefits Supplemental Questions

LOCATION OF (1) POSITION TO BE FILLED: DEPARTMENT OF AGRICULTURE, CONSUMER AND INDUSTRY SERVICES DIVISION, DAVIDSON COUNTY

Education and Experience: Education equivalent to graduation from a standard high school and experience equivalent to two years of increasingly responsible full-time secretarial or office clerical work.

OR

Qualifying full-time secretarial or office clerical experience may be substituted for the required education on a year-for-year basis; additional qualifying education at an accredited college, business school or technical institute in secretarial science may be substituted for the required experience on a year-for-year basis to a maximum of two years.

Other Requirements:

Necessary Special Qualifications:
Applicants for this class may be required to:

  • Complete a criminal history disclosure form in a manner approved by the appointing authority;
  • Agree to release all records involving their criminal history to the appointing authority;
  • Supply a fingerprint sample prescribed by the TBI based criminal history records clerk.

Examination Method: Education and Experience, 100%, for Preferred Service positions.

Job Overview:

Summary:
Under general supervision, is responsible for secretarial work of average difficulty; and performs related work as required.

Distinguishing Features: This is the highest class in the general secretary sub-series. An employee in this class applies secretarial science techniques to assist an executive in the management of time and in the handling of administrative detail so the executive may be more effective and efficient in action. This class differs from Secretary in that an incumbent of the latter performs work of less scope and complexity and has less responsibility for records and reports. This class differs from those in the Executive Secretary sub-series in that incumbents of the latter have greater responsibility in areas of interpretation and enforcement of secretarial procedures, personal contacts, application of the theory and practice of secretarial science at an advanced level, and performance work of greater scope and complexity.

Competencies (KSA's):

Competencies:

  • Dealing with Ambiguity

  • Functional/Technical Competency

  • Intellectual Horsepower

  • Organizing

  • Priority Setting

  • Time Management

  • Action Oriented

  • Written Communication

  • Comfort Around Higher Management

  • Customer Focus

Knowledge:

  • Basic computer software and security knowledge

  • Clerical

  • Customer and personal service

  • Knowledge of grammar

  • Knowledge of mathematics

Skills:

  • Active learning

  • Active listening

  • Basic skill of speaking

  • Reading comprehension

  • Service orientation

  • Time management

  • Writing

Abilities:

  • Adaptability

  • Oral comprehension

  • Oral expression

  • Speech recognition

  • Written comprehension

  • Written expression

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Admin Secretary-051519-176208

State Of Tennessee