Admin Secretary

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Please see Special Instructions for more details.

Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.

You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.

Position Information

Position Information

Posting Number S-3342 Position Number 78670 Type of Recruitment External Position Title ADMIN SECRETARY Position Summary

Duties performed are of a senior secretarial nature supporting the Directors and Vice President of University of Communications. This is the second most senior level secretarial job, and while it incorporates elements of other levels, it has a majority of effort associated with specialized secretarial support services supporting the University Communications team. Provides office professional support and serves as coordinator for projects, events, and operational functions that require a high level of independence and autonomy. Acts as liaison between the university communications office and the colleges and other offices within the university. Works collaboratively with and supports the executive secretary to the Vice President of University Communications as needed or requested.

Required Qualifications

High school diploma or GED.

Three years of qualifying experience or a combination of education and experience that equates to three years.

Experience with Microsoft Word.

Customer service experience.

Organizational skills with strong attention to detail.

Demonstrated positive interpersonal skills.

Effective verbal and written communication skills.

Ability to project a positive attitude.

Ability to manage multiple projects and meet deadlines with accurate results.

Ability to compose, proofread and edit correspondence.

Ability to perform the essential functions of the position with or without reasonable accommodation.

Preferred Qualifications

SAP experience.

Experience proofreading and editing correspondence.

Experience supporting a team of administrators.

Duties & Responsibilities

Primary support for the Directors of university communications.

Manages and coordinates multiple schedules for Directors and project owners, as needed.

Coordinates travel arrangements for directors, director's guests, and others, as requested.

Works closely with and provides a wide variety of administrative support to the University Communications Teams (Integrated Marketing, Communications, Digital Strategy, and Visual Media).

Responsible for event planning and implementation of various events for the department. Including, but not limited to reminder/confirmation emails for project participation and follow-up.

Manages departmental purchasing functions (office supplies, equipment).

Handles the department email box and main telephone line by responding and following up to requests by internal/external contacts as appropriate.

Supports and assists Directors throughout the staff recruitment process including; schedules interviews, processes requests, serves as a liaison with Human Resources.

Processes all personnel transactions for temporary and student employees.

Assists in processing and managing department staff and student payroll and maintaining associated records.

Manages keys, mail, parking passes, and on-campus dining meal plans.

Maintains department equipment inventory documentation.

Prepares and processes all University Communications, particularly Media Graphix billing (payables/receivables).

Assists the Executive Secretary of University Communications as needed.

Performs other duties as assigned.

Supervision Exercised

None.

Message to Applicants

Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.

You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.

Employee Group Office Professional Staff Pay Level 5 Pay Range $14.50 - 21.33 per hour; estimated starting range $14.50 - 17.00 Division President Department University Communications Position Status Regular Position End Date Employment Status Full-Time FTE 1.0 Position Type 12 month Weekly Work Schedule Typically Monday

• Friday 8 to 5: evenings and weekends as required Location Mount Pleasant, MI About the Department About CMU

Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.

We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master's, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.

CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.

Central is home to 17 men's and women's Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.

CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It's part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state's largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.

Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions

• Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more - are within easy reach of the city's central location in Michigan's Lower Peninsula.

CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.

CMU Leadership Standards

Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.

We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.

Please review the Leadership Standards before applying for this position.

EEO Statement

CMU, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex‐based stereotypes, sexual orientation, transgender status, veteran status, or weight (see https://www.cmich.edu/offices-departments/OCRIE).

If you wish to see "EEO is the Law" posters, please click here.

CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.

Inquiries about the application of Title IX can be made to CMU's Title IX Coordinator, the US Department of Education's Assistant Secretary, or both.

CMU's Title IX Coordinator can be reached at:

Phone: 989-774-3253

Office: 103 E. Preston St.

Bovee University Center, suite 306

Mount Pleasant, MI 48858

Email: titleix@cmich.edu

Posting Ends Open Until Filled Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Are you currently an internal employee of CMU according to the university's definition?

• Yes

• No

• If yes, to which employee group do you belong? (If not applicable, select "Not Applicable").

• Not Applicable

• Dispatcher

• Medical Faculty

• Office Professional

• P&A, SO or Faculty

• Police

• Public Broadcasting

• Sergeant

• Service Maintenance

• Supervisory/Technical

• How did you first learn of this job opportunity? Please list the specific advertising source or indicate if it was word of mouth.

(Open Ended Question)

• Do you have a high school diploma or GED?

• Yes

• No

• Do you have at least three years of qualifying experience or a combination of education and experience that equates to three years?

• Yes

• No

Optional & Required Documents

Required Documents

• Resume/Curriculum Vitae

• Cover Letter

Optional Documents

• Recommendation Letters

• List of References