Admin Office Associate II

Classified

• Position

• Clerical

• Non School-Based

Job Number 3700252175

Start Date

Open Date 09/20/2024

Closing Date 10/04/2024

GENERAL RESPONSIBILITIES

Successful candidate will oversee the general administrative functions, events, and activities of the Consolidated Benefits Office. Responsibilities include, but are not limited to, payment and purchase requisitions; procurement cards; travel and expense reimbursement; time and attendance; equipment and furniture; records management; office facilities management; customer service; onboarding and off-boarding of staff to include setting up technical access and security rights; various reporting and other administrative assistant tasks that support the entire office. A key function of the Office Associate II will be to cultivate and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and coordination among internal teams and outside departments.

EDUCATION AND EXPERIENCE

Required: High School Diploma with extensive secretarial and/or office management experience required.

Skilled in Microsoft Office Suite (specifically Word, Excel, Outlook), as well as experience working in business applications (e.g., Human Capital Management systems, time reporting, purchasing, payment requisitions, electronic document storage, asset tracking, budgeting, etc.). Must be highly organized with attention to detail and ability to handle multiple priorities. Must be able to learn quickly and work independently in a complex high-volume customer service environment.

A comparable amount of training and experience maybe substituted for the minimum qualifications.

PHYSICAL REQUIREMENTS

Must have the use of sensory skills in order to effectively communicate and interact with employees and the public using the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle, or feel objects and controls. Physical capabilities to effectively use and operate various office equipment, such as, but not limited to, a personal computer, calculator, copier, scanner, and fax machine are necessary.

Some standing, walking, moving, climbing, carrying, bending, kneeling, crawling, reaching, handling, pushing, and pulling required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

SPECIAL REQUIREMENTS

Possession of a valid driver's license and vehicle for transportation.

Regular and reliable attendance is an essential function of this position.

HOW TO APPLY

Please see "Job Posting Link" below for a complete job description.

All candidates (internal and external) must submit a letter of interest and resume.

External Applicants: If you are interested in applying for this position, you must create an account.

Please select "Login and Apply" from the bottom of this posting. After creating an account, please login, complete the online application, and apply for this job.

Eligible Internal Applicants: Follow these instructions to complete a transfer application. After creating an account, please complete the application and apply for this job.

Reports To Director of Benefits

Full Time or Part Time? Full Time

Job Posting Link https://vbschoolscom.finalsite.com/fs/resource-manager/view/b3b4dc6f-db01-4b16-bc99-0c47ee6b513e

Salary Range: From/To

Hourly rate range: $20.86-$30.43

Compensation will be based on job-related creditable years of full-time, verified work experience. The entry-level rate will be awarded at the time of hire. Upon the return of employment verification forms from the candidate's current and previous employers, the rate will be adjusted if creditable full-time experience is confirmed.

VBCPS offers a full range of benefits including health insurance, paid life insurance, paid sick/annual leave, tuition reimbursement, professional development and membership in the Virginia Retirement System.

Unified Experience Based Step Pay Scale: U12

FTE 1.000

Start Date 2024-2025 School Yr

Virginia Beach City Public Schools does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation/gender identity, pregnancy, childbirth or related medical condition, disability, marital status, age, genetic information or veteran status in its programs and activities. (Reference: School Board Policies 2-33,4-4,4-6)

To seek resolution of grievances resulting from alleged discrimination or to report violations of these policies, please contact the Chief Human Resources Officer at (757) 263-1133,2512 George Mason Drive, Municipal Center, Building 6, Virginia Beach, VA, 23456.

Alternative formats of this application which may include taped, Braille, or large print materials are available upon request for individuals with disabilities. Call or write the Department of Human Resources, Virginia Beach City Public Schools, 2512 George Mason Drive, P.O.

Box 6038, Virginia Beach, VA 23456-0038. Telephone: (757) 263-1133 (voice); (757) 263-1240 (TDD) or email at: vbcpshr@vbschools.com.