Admin & Fiscal Support Specialist (Pos# 0097371T)

Description

Title: Admin & Fiscal Support Specialist

Position Number: 0097371T

Hiring Unit: School of Ocean and Earth Science and Technology (SOEST)

Location: Manoa Campus

Date Posted: September 11, 2024

Closing Date: September 30, 2024

Band: A

Salary : salary schedules and placement information

Full Time/Part Time: Full Time

Temporary/Permanent: Temporary

Other Conditions: To begin approximately October 2024. Continuation subject to availability of funds and satisfactory performance.

Duties and Responsibilities (*Denotes essential functions)

1. *Provides administrative support for the School of Ocean and Earth Science and Technology (SOEST) Dean's Office and Fiscal and Human Resources offices.

2. *Responsible for reviewing, approving, and posting of accounts receivables and payables, and addressing issues or discrepancies with requisition or appropriate system offices.

3. *Reconciles accounts regularly and monitors account balances, informing the Fiscal Manager, Director of Administrative Services and/or Principal Investigator of potential issues (i.e. Projected deficits, unallowable expenditures, etc.).

4. *Provides staff support in procurement including reviewing and approving requisitions, purchase orders, travel requests & completions, departmental checks and p-card transactions in accordance with Federal, State and UH policies and procedures.

5. *Provides staff support in academic and outreach activities under the Dean's Office.

6. *Participates in training sessions for faculty and staff.

7. *Assists in performing human resources related duties such as recruitment, record maintenance, personnel actions, contract interpretation, benefit admin, etc.

8. *Assists with the maintenance of all confidential personnel files and records, in accordance with State and Federal laws and union contracts.

9. *Assists with providing administrative support to other SOEST administrative offices as needed.

10. Other duties as assigned

Minimum Qualifications

• Possession of a baccalaureate degree in Business Administration, Liberal Studies, or related field and 0 year(s) of progressively responsible professional experience with responsibilities for fiscal and/or human resources administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

• Functional knowledge of principles, practices and techniques in fiscal and/or human resources administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.

• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with fiscal and/or human resources administration.

• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in fiscal and/or human resources administration.

• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.

• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.

• Demonstrated ability to operate a personal computer and apply word processing software.

• Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

• Ability to work successfully in an environment with a wide range of personalities and needs, while maintaining a positive attitude.

Desirable Qualifications

• Familiarity with the University of Hawaii's policies and procedures.

• Professional work experience in an academic/university environment.

To Apply:

Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Click on the "Apply" button on the top right corner of the screen and attach the required documents. Applicants must submit (1) cover letter indicating how you satisfy the minimum and desirable qualifications, (2) resume, (3) names and contact information of 3 professional references and (4) copies of transcripts with confidential identifiable information (i.e. social security number, birth date, etc.) redacted are acceptable, but official transcripts will be required at the time of hire.

Incomplete and late applications will not be considered.

Inquiries:

Juanita Andaya; 808-956-9110; juanita@hawaii.edu

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Agency University of Hawaii

Website http://workatuh.hawaii.edu