Admin & Fiscal Support Specialist (Fcs Dept) (#78061)

Description

Title: Admin Support (Admin & Fiscal Support Specialist) - FCS Dept

Position Number: 0078061

Hiring Unit: College of Tropical Agriculture and Human Resources (CTAHR), Department of Family & Consumer Sciences (FCS)

Location: Manoa Campus, Miller Hall

Date Posted: 08/29/2024

Closing Date: 09/26/2024

Band: A

Full Time/Part Time: Full-Time

Month: 11-month

Temporary/Permanent: Permanent

Salary Information: Salary schedules and placement information

Duties and Responsibilities

• *Provides managerial support to department chair on fiscal and administrative issues. This includes collecting, coordinating, and communicating fiscal processing information, and critical deadlines from administration to chair and faculty, and serve as fiscal communication link for the College of Tropical Agriculture and Human Resources (CTAHR), the CTAHR Fiscal Office, University of Hawai'i Foundation (UHF) and the Research Corporation of the University of Hawai'i (RCUH).

• *Provides administrative support in the review and preparation of grant proposals and modifications.

• *Maintains budget account information in accordance with established requirements to ensure that data is adequate for their intended use and prepares it in a timely manner. This includes timely monitoring, feedback, and preparation of fiscal reports to assist chair, department staff and faculty in fiscal and administrative management of the department and grant funds.

• *Prepares short- and long- term financial plans relating to contracts and grants and department operating accounts.

• *Assist department chair and CTAHR Fiscal Office by seeking information and solutions to resolve fiscal and administrative problems

• Collects statistical data to prepare various administrative reports relating to program/project operations and administration.

• Provides work assignments to technical personnel and student help.

• Other duties as assigned

• Denotes Essential Functions

Minimum Qualifications

• Possession of a baccalaureate degree in business, accounting, or related field and 1 year(s) of progressively responsible professional experience with responsibilities for business administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

• Functional knowledge of principles, practices and techniques in the area of business and/or fiscal management demonstrated by knowledge, understanding and ability to apply concepts, terminology.

• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with business management.

• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of departmental administration.

• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.

• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.

• Demonstrated ability to operate a personal computer and apply word processing software.

Supplemental Minimum Qualifications

• Ability to facilitate interdisciplinary teams in developing budget for proposals.

• Strong organizational skills and ability to recommend, develop and implement fiscal organization and management.

Desirable Qualifications

• Some experience with UH, RCUH and federal budget requirements.

To Apply:

Note: If you have not applied for a position before using NeoGov, you will need to create an account. Please submit the following online through NeoGov: 1) Cover letter indicating how you satisfy the minimum and desirable qualifications, 2) resume, 3) names and contact information for at least three professional references and 4) official transcripts (copies accepted, however official transcripts will be required upon hire). Failure to submit all required documents shall deem an application to be incomplete. Incomplete applications will not be considered

Inquiries: Dr. Thao Le, thaole3@hawaii.edu

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

CTAHR Diversity, Equity, and Inclusion Statement:

We believe that inclusiveness and excellence are interdependent. Our local and global communities are best served by ensuring all populations are represented equitably throughout CTAHR. We strive to cultivate an environment that supports equitable opportunities for every member of CTAHR to achieve individual and common goals. We will advance diversity, equity, and inclusion by: (1) promoting the recruitment and retention of diverse students, faculty, and staff, especially from groups that have been underrepresented or marginalized; (2) creating equal opportunities for all members of CTAHR to participate in decision-making processes and scholarly and professional development; and (3) fostering an inclusive culture where every CTAHR member feels respected and valued.

Agency University of Hawaii

Website http://workatuh.hawaii.edu