Admin - Beauty

The Beauty Admin will provide assistance to the Senior Director, Field Development and Marketing Manager in regard to organization and follow-up with various tasks and training projects. We are looking for someone who can help streamline new initiatives for training in US/CAN, assure consistency, and professionalism. Assists with conventions, training events and performs general office duties.

Essential Duties and Responsibilities:

• Organizes meetings

• Ensures brand consistency and accuracy of information in various documentation and publications in timely and accurate manner.

• Works proficiently in Jira with Creative Service and Translation teams to make updates for all Markets for the brands.

• Prioritizes, prepares, and routes all incoming and outgoing correspondence, mail, and copying in a timely manner.

• Uploads new and updated sales aids to the Media Index and audits the media index regularly.

• Documents weekly meeting minutes to accurately record information and sends out meeting notes. Maintains filing system to ensure accurate record retention.

• Pulls sales reports to review with Director of Motives and Layered Brand Manager to identify sales opportunities quarterly.

• Organizes files & product cabinet.

• Manages the Pro Artist and Apprentice Programs. This includes checking applications and maintaining the Motives Pro Artist Inbox.

• Helps prep and organize for events and tradeshows.

• Responds to customer service emails, Motives inbox and product reviews.

• Complies with company policies and procedures.

• Performs other duties as needed.

Supervisory Responsibilities:

• None, but may direct the work of others.

Education and Experience

• Associates degree or equivalent.

Travel:

• Annual conference participation and related travel.

• Marketing and fashion events, sometimes on short notice.

Skills

• Proficient use of MS Office Products (Outlook, Word, Excel, PowerPoint).

• English reading comprehension, speaking, and writing; active listening, critical thinking, coordination, and attention to detail.

Equal Opportunity/Affirmative Action Employer. Market America | SHOP.COM considers candidates regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, disability or veteran status, or any other characteristic protected by law.