POSITION PURPOSE -
The Administrative Assistant performs full administrative and general duties in support of a DM and/or district.
MAJOR TASKS, RESPONSIBILITIES AND KEY ACCOUNTABILITIES -
Schedule and coordinate appointments and make arrangements for meetings, conferences.
Screen telephone calls and resolve or refer them as appropriate.
Prepare routine letters, memorandums, agendas, presentations, forms, etc.
Responsible for establishing and maintaining official documents and records inappropriate files to ensure organization of materials.
Perform clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate.
Maintain supervisor's/department's e-mail and voicemail correspondence to maintain adequate and timely communication.
NATURE AND SCOPE -
Typically reports to District Manager.
This position has no direct reports.
Typically has little contact outside workgroup.
Typically, assignments vary and follow a few different procedures that allow choices from a few solutions. Typically considers among many different options or procedures when solving problems.
Typically progress or results of work is regularly checked and prior approval is required before changing standard work procedures.
ENVIRONMENTAL JOB REQUIREMENTS -
Under regular pressure to meet deadlines, quotas and/or must frequently deal with difficult issues related to people or situations.
MINIMUM QUALIFICATIONS -
18 years or older
Must pass the Drug Test
Must pass pre-employment tests if applicable
EDUCATION REQUIRED -
The knowledge, skills and abilities typically acquired through the completion of a high school diplomas and/or GED.
YEARS OF RELEVANT WORK EXPERIENCE - 2
PHYSICAL JOB REQUIREMENTS -
Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
KNOWLEDGE, SKILLS, ABILITIES AND COMPETENCIES -
PC skillls, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.
Strong organizational skills and attention to detail.
Strong interpersonal skills. Strong written and verbal communication skills.
Skills inoperating office equipment (e.g., fax, copier, phone, etc.)ficult issues related to people or situations.