Admin Asst

Posting Summary

Logo Posting Number STA00333PO24 Job Family Administrative Support Job Function Administrative Services USC Market Title Administrative Assistant Link to USC Market Title https://uscjobs.sc.edu/titles/131891 Job Level A2 - Administrative/Operational Support Business Title (Internal Title) Admin Asst Campus Aiken Work County Aiken College/Division USC Aiken College/Division Level Department AIK Math State Pay Band 4 Approved Starting Salary Advertised Salary Range $37,735 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule Basis 12 months Job Search Category Administrative

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort.

In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Inclusive Excellence Statement

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability.

The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.

Position Description

Advertised Job Summary

Administrative Assistant, Minimum Salary: $37,735 per year, USC Aiken Department of Computer Science, Engineering & Mathematics

Oversees administrative operations for the Department of Department of Computer Science, Engineering & Mathematics at University of South Carolina Aiken. Serves as the primary administrative assistant to the Chair.

Responsible for the efficient operation of the office for the Department and for taking appropriate action to improve the overall efficiency of the office. Originate advertisement, interview, select, schedule and assign work and supervise student employees. Generate and maintain electronic timecards and pay records.

Prepare written student performance evaluations each semester. Thorough knowledge of a broad spectrum of computer software packages, including a variety of word processors, spreadsheets, and presentation graphics. Minimum Requirements:

Bachelor's degree, or high school diploma and 4 years work experience that is directly related to the area of employment; or equivalency. Application Deadline: May 2, 2024.

Women and minorities are encouraged to apply. USC Aiken is an AA/EOE.

Minimum Qualifications

Bachelor's degree, or high school diploma and 4 years work experience that is directly related to the area of employment; or equivalency.

Preferred Qualifications Knowledge/Skills/Abilities

Thorough knowledge of a broad spectrum of computer software packages, including a variety of word processors, spreadsheets, and presentation graphics,.

Job Duties

Job Duty

Ensure timely preparation and submission of official correspondence for the Chair, faculty, and students in the Department; maintain for the Department, records of correspondence, course syllabi, faculty travel authorizations, travel advances, and reimbursement; procure Departmental purchases, textbook orders and examination copies for faculty; student records, and other records and forms as necessary; maintain budget records; prepare part-time faculty budget report.

Essential Function Yes Percentage of Time 25 Job Duty

Orient new full-time and adjunct faculty in University and Departmental policies and procedures. Compose part-time faculty contracts and ensure that contracts are signed, returned and filed in a timely manner; maintain appropriate records of citizenship/employability for full-time faculty, part-time faculty and student employees.

Essential Function Yes Percentage of Time 15 Job Duty

Ability to access the University's computer platforms to obtain specific information regarding individual students, course scheduling and section size, departmental budgets, and other appropriate information.

Essential Function Yes Percentage of Time 15 Job Duty

Order and maintain office supplies for the Department; initiate purchasing forms and follow-up regarding delivery of supplies and equipment; maintain procurement records; ensure timely reports to appropriate offices of the need for preventive/corrective maintenance of office machinery, duplication and computer equipment.

Essential Function Yes Percentage of Time 15 Job Duty

Receive visitors and telephone calls; answer routine inquiries from administrators, staff, faculty and students regarding course and degree requirements, course schedules and other academic and administrative matters; direct visitors and telephone calls to appropriate faculty or administrators. Assist students in originating requests or service from various University offices such as Records, Financial Aid, and the Career Services Center.

Essential Function Yes Percentage of Time 10 Job Duty

Receive applications and letters of reference from applicants for faculty positions. Maintain files and electronic database of personal information regarding applicants. Place advertisements for faculty positions on the internet and in appropriate professional journals and make travel arrangements and ensure compensation of candidates for costs associated with interviews (lodging, airfare, meals, etc.)

Essential Function Yes Percentage of Time 10 Job Duty

Act as liaison between the Department of Mathematical Sciences and other offices, schools, and organizations.

Essential Function Yes Percentage of Time 5 Job Duty

Distribute incoming mail and insure timely delivery of outgoing mail to the campus mail pickup point; maintain computerized mailing list databases as necessary in support of periodic department needs.

Essential Function Yes Percentage of Time 5

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential

Posting Detail Information

Number of Vacancies 1 Desired Start Date Job Open Date 04/22/2024 Job Close Date 05/02/2024 Open Until Filled No Special Instructions to Applicant

In addition to completing the online application, please also upload your resume and a separate cover letter.

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time.

This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by May 2, 2024.

Quicklink for Posting https://uscjobs.sc.edu/postings/167230 EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have at least a Bachelor's degree, or high school diploma and 4 years work experience that is directly related to the area of employment; or equivalency?

• Yes

• No

Applicant Documents

Required Documents

• Cover Letter

• Resume

Optional Documents