University Of Michigan Ann Arbor , MI 48103
Posted 3 days ago
Summary
The Division of Metabolism, Endocrinology and Diabetes (MEND) within the Department of Internal Medicine is seeking an experienced administrative professional to support assigned faculty members. The ideal candidate will be highly organized, detail-oriented and have a service-oriented attitude. The candidate will work closely with faculty and other administrative staff to manage faculty calendars, expense reimbursements, and assist faculty with all other administrative needs. This is a hybrid position.
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Responsibilities*
Provide complex administrative support to clinical and instructional track faculty.
Calendar management; schedule meetings and other appointments
Ability to submit clinic closing request, vacation request in QGenda.
Coordinate meetings, including reserving conference rooms, arranging zoom meetings, managing AV, assisting with conference materials.
Prepare itineraries and coordinate domestic and international travel arrangements.
Support expense reimbursement for travel, membership renewals/dues, subscriptions, conference registrations and handle expense tracking and reporting.
Maintain and update faculty CVs in Elements, maintain biosketches.
As part of the administrative team, participate in team meetings, assist team members, provide backup coverage for other administrative positions.
Perform other duties as assigned.
Required Qualifications*
An equivalent combination of education and experience with a minimum educational level of high school graduation and 1-2 years of administrative experience
Excellent interpersonal skills
Excellent written and oral communication skills
Experience with Microsoft 365, Outlook, Teams, Zoom
Demonstrate ability to set priorities, handle multiple assignments, work collaboratively with team members, and meet competing deadlines
Desired Qualifications*
Bachelor's or equivalent combination of education and experience
2-4 years of administrative experience
Knowledge of UM policies and procedures preferred
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
Job Detail
Job Opening ID
248494
Working Title
ADMIN ASST (TEMP)
Job Title
ADMIN ASST (TEMP)
Work Location
Ann Arbor Campus
Ann Arbor, MI
Full/Part Time
Full-Time
Regular/Temporary
Temporary
FLSA Status
Nonexempt
Organizational Group
Medical School
Department
MM Metabolism, Endo & Diabetes
Posting Begin/End Date
5/01/2024 - 5/15/2024
Career Interest
Temporary Job Opening
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University Of Michigan