Admin Asst Inter Healthcare

University Of Michigan Ann Arbor , MI 48103

Posted 2 months ago

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Infection Prevention & Epidemiology department is seeking a highly motivated Administrative Assistant Intermediate to join their team. Candidates for this position must have the knowledge, skills, abilities, and experience needed to provide responsible and effective administrative support in a fast-paced environment with ever-changing priorities. Key skills include: accuracy and attention to detail, the ability to problem-solve, excellent planning and project management skills, consistent and effective follow-through on all matters, high quality writing skills, excellent customer service and diplomacy and the ability to handle sensitive matters in a discreet manner.

Mission Statement

The University of Michigan Health System improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

General duties:

  • Answer phones

  • Review and disseminate mail and email

  • Maintain mailing lists and complete scheduled mailings

  • Monitor and order office supplies within budget

  • Schedule appointments and meetings using Outlook and maintain departmental calendar

  • Manage calendars including, but not limited to, the IPE Director, the IPE Medical Director and IPE Manager

  • Schedule and arrange department and committee meetings, including:

  • setting up video conferencing

  • prepare and distribute materials

  • manage membership lists and groups

  • take and prepare minutes and attendance

  • set up room/order food as needed

  • Makes travel arrangements, including booking flights, arranging hotel accommodations and other related travel arrangements for all IPE staff

  • Arranges schedules for campus visitors, including preparing itineraries, scheduling meetings and appointments and arranging parking as directed

  • Completes financial tasks such as:

  • Purchasing card reconciliation

  • Prepare Concur expense reports

  • Process purchase orders/invoices

  • Non-PO vouchers

  • Preparation of cash receipts

  • Deposits

  • Journal entries

  • Assists with special projects, event planning and coordination as assigned

  • Assists with other departmental documents, including but not limited to:

  • Meeting agendas/minutes

  • Policies

  • Posters and other promotions/presentations

  • Includes printing, faxing, addressing, and mailing documents as needed

  • RL Risk report triage and entering info into system

  • Assist with communicable disease reporting

  • Maintain employee blue folders

  • Performs other duties and responsibilities as necessary to accomplish the goals of the department

Required Qualifications*

  • A minimum of two (2) years; five (5) years preferred of administrative support experience in a fast-paced, customer service oriented environment.

  • Microsoft Office proficiency (Word, PowerPoint, Excel, and Outlook).

  • Candidate must have strong interpersonal skills and the ability to communicate effectively (both orally and in writing) with internal and external customers.

  • Candidate should possess attention to detail, ability to work independently and as team, and ability to multi-task.

Desired Qualifications*

  • Knowledge of University policies and procedures is preferred.

  • Experience with University systems, including MPathways, FinProd and Concur

  • Experience with Skype, Bluejeans, Zoom, or other video-conferencing systems?

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

  • Job Opening ID

188452

  • Working Title

Admin Asst Inter Healthcare

  • Job Title

Admin Asst Inter Healthcare

  • Work Location

Michigan Medicine - Health Sys

Ann Arbor, MI

  • Full/Part Time

Full-Time

  • Regular/Temporary

Regular

  • FLSA Status

Nonexempt

  • Organizational Group

Um Hospital

  • Department

UMH Infection Prevention

  • Posting Begin/End Date

8/17/2020 - 8/27/2020

  • Paid Time Off

Yes

  • Career Interest

Administration

Apply Now

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Admin Asst Inter Healthcare

University Of Michigan