Admin Assistant Operations Support

The Health, Safety and Environmental Department provides essential services to all Pinto Valley Mine personnel, Capstone corporate management, and numerous State and Federal regulatory authorities. The HSE Administrative Assistant supports a team of technical professionals with generation of correspondence, reports, presentations, data management, and general office tasks.

POSITION PURPOSE: Responsible to provide critical support functions within the Health, Safety and Environmental team.

REPORTING TO:

Manager of Health, Safety, and Environmental

COLLABORATING WITH

(Key departments, External Groups):

Internal:

• Superintendents, Supervisors, Specialists, and Coordinators

• Operations and support personnel

• Corporate representatives

External:

• Consultants, contractors and suppliers

PEOPLE REPORTING TO THIS POSITION (Name of Position):

None

POSITION RESPONSIBILITIES

• Preparation of Purchase Requisitions and Service Entry Sheets

• Generation of numerous month-end reports (variance, safety statistics, KPIs, etc.)

• Budget tracking

• Ordering and stocking basic office supplies and equipment

• Hard copy and electronic file management

• Preparation of expense reports and travel arrangements

• Maintenance of department records and reporting

• Mail collection and distribution

• Scheduling and organizing events

• Formatting and updating forms

• Planning, scheduling, measuring and analyzing activities

• Proofreading and editing correspondence and documents

• Training room organization and set-up

• Contract administration

• Data entry

• Other duties as assigned

POSITION REQUIREMENTS

Knowledge

• Minimum Grade 12 education, or GED
• 3-5 years prior experience required

Key Competencies / Skills

• Proficient with MS Word, Excel, Teams, PowerPoint

• Proficient with basic office equipment

• Proficient with HSE Management Software (with training)

• Excellent communication skills (verbal, written and listening)

• Strong organizational skills

• Detailed oriented

• Ability to work and communicate effectively with internal and external stakeholders

• Ability to work collaboratively with team professionals

• Ability to work independently in a time sensitive environment

• Ability to interact with diverse mix of cultures

• Ability to work under pressure and meet deadlines

• Ability to multitask

• Ability to maintain a high level of confidentiality

• Displays a positive attitude

• SAP experience preferred

WORK ENVIRONMENT

• The majority of the work performed by this position is conducted in an office environment

• Remote work may be authorized from time-to-time and on an as needed basis, but this position is based at Pinto Valley Mine