Admin Assistant

Liquid Environmental Solutions is seeking an Administrative Assistant for our Birmingham Advaced location.

Schedule: Mon-Fri 8:00AM-5:00PM

SUMMARY:

The primary responsibility of the Administrative Assistant is to provide office support for the Transportation Supervisor and Field Service Technician (FST) team including work order processing, reporting, permitting, and other administrative duties as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Prepare daily route summaries and manifests for FST Team prior to on-duty time.

• Review and approve daily work orders in the Transportation Supervisor Portal and any customer-specific portals as may be required.

• Review daily FST paperwork including service location profiles, work completion forms, and manifest for completeness. Assure customer signatures are captured where required.

• Properly scan and file paperwork for billing submittal.

• Manage paperwork submittal for remote locations as required.

• Verify customer check-in/out as required for services.

• Post daily work orders and billing for the industrial segment.

• Create credit memos as needed to correct billing errors.

• Create and submit CRM change requests for any account updates required.

• Maintain waste hauling and disposal permits.

• Maintain adequate inventory of supplies to support the team including PPE, tools, equipment, office supplies, and manifests.

• Create purchase orders for supplies, services, and disposal.

• Process invoices.

• Maintain data and reporting as required.

• Answer incoming phone calls, emails, and support the customer service process.

• Compose professional office and company-wide communications.

• Provide excellent customer service and communicate courteously and professionally with fellow team members, management, clients, and vendors.

• Work cooperatively with managers and peers across multiple departments and locations.

• Maintain an accurate and complete paper and electronic filing system.

• Provide guidance and assistance to personnel in-office needs.

• Research as needed on behalf of customers, auditors, regulatory agencies, and management.

• Accept COD payments and process them correctly when needed.

• Lead by example in abiding by all regulations, policies, work procedures, and instructions.

• Demonstrate cooperation with all safety rules and use all appropriate safety equipment.

MINIMUM KNOWLEDGE, SKILLS, AND ABILITY REQUIREMENTS:

• Team player with a positive, professional attitude.

• Ability to meet deadlines and maintain poise under pressure.

• Excellent organization skills and attention to detail.

• Ability to interact with all levels of management.

• Excellent written and verbal communication skills.

• Analytical mindset.

• Proficient in Microsoft Excel & Word.

• Experience with Access, PowerPoint, and Outlook (Preferred).

• Strong attention to detail in checking for incorrect data and comparing work orders to reports.

• Professional appearance and demeanor.

• Ability to work in general office conditions.

• Light lifting and bending when working.

EDUCATION and/or EXPERIENCE:

• Two (2+) plus years of experience in general office functions (Required).

• High school diploma or equivalent (Required).

• Previous experience in a billing role (Strongly Preferred).

WHO WE ARE:

Liquid Environmental Solutions is the nation's leading provider in the growing industry of liquid, non-hazardous waste solutions. We offer services such as waste collection, transportation, processing, recycling, reclamation, and disposal. For over 15 years, Liquid Environmental Solutions has been the trusted resource for responsibly managing non-hazardous liquid waste.

We have attracted thousands of customers to join us in our responsibility of protecting the environment. Collectively, we are able to reduce greenhouse emissions, increase landfill diversion, and protect the earth's most precious resource - water. At every location, you will find team members committed to customer service, compliance and safety, the environment, and continuous improvement. You will also find that we are committed to our team members. Are you ready to join our team?

Liquid Environmental Solutions is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, protected veteran status, or disability.

Equal Opportunity Employer/M/F/Disability/Veteran