Admin Assistant IV

BAE Systems Nashua , NH 03060

Posted 2 months ago

Provide administrative support to the Director of Quality and Electronic Combat Solutions and others within the Quality Organization as needed.

Perform diversified secretarial and administrative duties of a highly confidential nature for an executive/s of the corporation.

Requires a high degree of tact, initiative, accuracy and judgment, a thorough understanding of business practices and procedures and the ability to interface well with all levels of management and internal/external customers.

Contacts management, peers and outside individuals to obtain, furnish and/or exchange moderately complex information.

Meets callers and arranges appointments for effective use of supervisor's and staff's time. Assembles necessary material for meetings, and may record discussions, minutes, etc.

Receives screens and directs telephone calls and answers inquiries in supervisor's and staff absence.

Harmonizes several calendars not only for the director and staff but numerous conference rooms available to all employees

Types e-mails, memos, letters, reports and various other forms with accuracy and speed and where guidelines are not firmly established.

Compiles and maintains files and records of correspondence, reports, etc.

Composes correspondence covering non-standard situations for supervisor's signature, and may reply to routine correspondence in supervisor's name.

Compiles special reports, conducts special projects and performs administrative duties as required to relieve staff of administrative details.

Grants access to conference room calendars, shared folders, lockers, etc.

May establish office systems to increase and/or enhance staff and employee's efficiency.

Prepares presentation materials and other written documentation in support of department projects and objectives.

Handles travel arrangements, itineraries (recommends options as necessary to more effectively schedule employee's time) and completes expense reports

May direct lower-level clerical personnel.

Ability to coordinate offsite locations

Performs other duties and responsibilities as required.

Requires a broad knowledge of company policies, procedures and practices and a thorough understanding of business practices and procedures.

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