Admin Assistant III - 008116

Univera Healthcare Rochester , NY 14618

Posted 1 month ago

The level and grade are determined by the following:

Administrative Assistant III Grade 109/110

Provides administrative support at the Senior Vice President, Executive Vice President, and President of a health plan. (5-10 years)

As an Administrative Assistant reports to higher levels of management within the Organization, there is an assumption that the skill level of the Administrative Assistant increases commensurate with that of the management being supported. The interface with higher levels of management, exposure to confidential information and impact to the company of projects that are worked on will increase as one supports higher levels of management. Senior levels of Administrative Assistant may provide oversight and direction to more junior Administrative Staff within the same organization.

Summary

Within the framework of corporate policies, established procedures and routines and in accordance with instructions will perform administrative and secretarial duties and work closely with assigned management level to leverage his/her limited time to help achieve organization goals. May perform a variety of duties in support of other divisional staff.

Essential Responsibilities/Accountabilities

  • Prepare or otherwise process correspondence. May compose letters and memoranda from transcription, corrected copy, handwritten or marginal notes, verbal instruction, or as routine procedure. Proofs and as necessary edits legal, financial, technical or other business related information. Some analytical and administrative judgement required. Handles all confidential information with discretion.

  • Will receive and relay phone calls, take messages, greet and direct visitors, and respond to inquiries or routine requests. Opens, evaluates and sorts mail for importance, urgency and distribution. Handles employee and/or high-level customer problems by investigating complaints and follow up to assure clarification and customer satisfaction.

  • Utilizes software (excel, PowerPoint.) to create slides, spreadsheets, visuals, charts, graphs, etc. for meetings and presentations.

  • Schedules and maintains the assigned staff member(s)' calendars of meetings, conferences, appointments, ensuring that business time is organized efficiently. Provides timely reminders of commitments and supplies necessary meeting data. Makes arrangements for on and off-site meetings, prepares and distributes agenda, issues invitations, orders refreshments and assembles pertinent documents, brochures, reports, files, records, etc.

  • As instructed, prepares travel arrangements and accommodations for the executives, divisional personnel and consultants. As necessary, contacts staff on important matters while in travel status. Submits mileage and travel expense reports, verifies accuracy of reports and monitors for unusual expenses, fluctuations, etc.

  • Will establish and maintain files and as assigned will purge obsolete materials and prepare for storage. Will maintain inventories of supplies and materials and reorder as necessary.

  • May maintains attendance and vacation records, prepare weekly payroll input and maintain confidential personnel files for employees.

  • As requested, provide intermittent administrative support to Employee Resource Groups when requested to include travel arrangements, meet scheduling, and coordinating graphic/WEB needs.

  • Periodically receives assignments that involve independent research and the compilation of data for the review. Will prepare special and regular reports that may require selection of data from several sources.

  • As requested, may prepare or transcribe correspondence, agendas, minutes, and coordinate special projects for manager as necessary.

  • As requested, performs special tasks, or runs errands which may require leaving the building.

  • Consistently demonstrates high standards of integrity by supporting the Lifetime Healthcare Companies' mission and values and adhering to the Corporate Code of Conduct.

  • Maintains high regard for member privacy in accordance with the corporate privacy policies and procedures.

  • Regular reliable attendance is expected and required

  • Performs other functions as assigned by management.

Minimum Qualifications

  • A high school diploma is required.

  • An Associates degree in business administration or related field is preferred.

  • Must be able to retain composure under pressure and handle confidential information with discretion.

  • Must perform most job tasks independently with some decision-making authority.

  • Must have considerable attention to detail.

  • Should possess excellent organizational and communications skills and be able to plan and prioritize assignments.

  • Must be able to work smoothly with a variety of personalities; peers, superiors, Board of Directors, executives and staff.

  • Must have demonstrated proficiency with Microsoft Office Products (Word, Excel and PowerPoint).

Physical Requirements

In support of the Americans with Disabilities Act, this job description lists only those responsibilities and qualifications deemed essential to the position.

  • Our mission is to foster an environment where diversity and inclusion are explicitly recognized as fundamental parts of our organizational culture. We believe that diversity of thought and background drives innovation which enables us to provide leading-edge healthcare insurance and services. With that mission in mind, we recruit the best candidates from all communities, to diversify and strengthen our workforce.

OUR COMPANY CULTURE:

Employees are united by our Lifetime Way Values & Behaviors that include compassion, pride, excellence, innovation and having fun! We aim to be an employer of choice by valuing workforce diversity, innovative thinking, employee development, and by offering competitive compensation and benefits.

In support of the Americans with Disabilities Act, this job description lists only those responsibilities and qualifications deemed essential to the position.

Equal Opportunity Employer

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VIEW JOBS 10/11/2020 12:00:00 AM 2021-01-09T00:00 The level and grade are determined by the following: Administrative Assistant III Grade 109/110 Provides administrative support at the Senior Vice President, Executive Vice President, and President of a health plan. (5-10 years) As an Administrative Assistant reports to higher levels of management within the Organization, there is an assumption that the skill level of the Administrative Assistant increases commensurate with that of the management being supported. The interface with higher levels of management, exposure to confidential information and impact to the company of projects that are worked on will increase as one supports higher levels of management. Senior levels of Administrative Assistant may provide oversight and direction to more junior Administrative Staff within the same organization. Summary Within the framework of corporate policies, established procedures and routines and in accordance with instructions will perform administrative and secretarial duties and work closely with assigned management level to leverage his/her limited time to help achieve organization goals. May perform a variety of duties in support of other divisional staff. Essential Responsibilities/Accountabilities * Prepare or otherwise process correspondence. May compose letters and memoranda from transcription, corrected copy, handwritten or marginal notes, verbal instruction, or as routine procedure. Proofs and as necessary edits legal, financial, technical or other business related information. Some analytical and administrative judgement required. Handles all confidential information with discretion. * Will receive and relay phone calls, take messages, greet and direct visitors, and respond to inquiries or routine requests. Opens, evaluates and sorts mail for importance, urgency and distribution. Handles employee and/or high-level customer problems by investigating complaints and follow up to assure clarification and customer satisfaction. * Utilizes software (excel, PowerPoint….) to create slides, spreadsheets, visuals, charts, graphs, etc. for meetings and presentations. * Schedules and maintains the assigned staff member(s)' calendars of meetings, conferences, appointments, ensuring that business time is organized efficiently. Provides timely reminders of commitments and supplies necessary meeting data. Makes arrangements for on and off-site meetings, prepares and distributes agenda, issues invitations, orders refreshments and assembles pertinent documents, brochures, reports, files, records, etc. * As instructed, prepares travel arrangements and accommodations for the executives, divisional personnel and consultants. As necessary, contacts staff on important matters while in travel status. Submits mileage and travel expense reports, verifies accuracy of reports and monitors for unusual expenses, fluctuations, etc. * Will establish and maintain files and as assigned will purge obsolete materials and prepare for storage. Will maintain inventories of supplies and materials and reorder as necessary. * May maintains attendance and vacation records, prepare weekly payroll input and maintain confidential personnel files for employees. * As requested, provide intermittent administrative support to Employee Resource Groups when requested to include travel arrangements, meet scheduling, and coordinating graphic/WEB needs. * Periodically receives assignments that involve independent research and the compilation of data for the review. Will prepare special and regular reports that may require selection of data from several sources. * As requested, may prepare or transcribe correspondence, agendas, minutes, and coordinate special projects for manager as necessary. * As requested, performs special tasks, or runs errands which may require leaving the building. * Consistently demonstrates high standards of integrity by supporting the Lifetime Healthcare Companies' mission and values and adhering to the Corporate Code of Conduct. * Maintains high regard for member privacy in accordance with the corporate privacy policies and procedures. * Regular reliable attendance is expected and required * Performs other functions as assigned by management. Minimum Qualifications * A high school diploma is required. * An Associates degree in business administration or related field is preferred. * Must be able to retain composure under pressure and handle confidential information with discretion. * Must perform most job tasks independently with some decision-making authority. * Must have considerable attention to detail. * Should possess excellent organizational and communications skills and be able to plan and prioritize assignments. * Must be able to work smoothly with a variety of personalities; peers, superiors, Board of Directors, executives and staff. * Must have demonstrated proficiency with Microsoft Office Products (Word, Excel and PowerPoint). Physical Requirements In support of the Americans with Disabilities Act, this job description lists only those responsibilities and qualifications deemed essential to the position. * Our mission is to foster an environment where diversity and inclusion are explicitly recognized as fundamental parts of our organizational culture. We believe that diversity of thought and background drives innovation which enables us to provide leading-edge healthcare insurance and services. With that mission in mind, we recruit the best candidates from all communities, to diversify and strengthen our workforce. OUR COMPANY CULTURE: Employees are united by our Lifetime Way Values & Behaviors that include compassion, pride, excellence, innovation and having fun! We aim to be an employer of choice by valuing workforce diversity, innovative thinking, employee development, and by offering competitive compensation and benefits. In support of the Americans with Disabilities Act, this job description lists only those responsibilities and qualifications deemed essential to the position. Equal Opportunity Employer Excellus Bluecross Blueshield Rochester NY

Admin Assistant III - 008116

Univera Healthcare