Admin Assistant II

Job Description Summary:

This position provides essential administrative support to the Education, Engagement, and Early Career Development (EdEC) Center at NSF NCAR, including the Management Team, Staff, and Sections.

This role includes both internal staff support and external engagement through involvement in EdEC education and training programs for diverse audiences like the public, students, postdocs, and faculty.

Collaborating with our team, you'll contribute to team success in a hybrid environment, spending at least two days per week in the office.

Your responsibilities include applying judgment and analysis to moderately complex tasks, resolving challenges, and offering insightful recommendations

Position Details:

Visa Sponsored Job:

No

Relocation Assistance Eligible:

No

Job Location:

Boulder, Colorado

Position Type & Term:

Full time, Term - 6 months or more (Fixed Term)

Compensation Range:

Annual Salary Range $43,826 - $52,737

• Final salary and rates are based on education, experience, and skills relevant to the role.*

Application Notes

Job Location: Boulder, CO

Job Type:

• Hybrid (Required minimum of 2 days in the office and more during special events)

Position Type & Term: Full-time, Regular

Visa Sponsorship: Not Available

Relocation Assistance: Partial relocation expenses available to qualifying candidates

Application Deadline: June 26, 2024

Required application materials:

• Resume/CV

Background Checks: Conducted for candidates selected for hire. Learn more.

Key Responsibilities:

• Travel and Procurement

• Manage all aspects of EdEC travel, from planning and booking to expense reimbursement, for staff, visitors, workshops, field support, and other travel needs.

• Supports sections with procurement tasks and other payment tasks such as stipends and honoraria payments

• Provide General Office Support

• Maintains and orders office supplies for staff

• Maintains office shared spaces, meeting room, and breakroom

• Manage room and office calendars. Provides calendar support to other staff members, including EdEC Management as needed

• Drafts, edits, and proofreads general correspondence

• Assists with simple databases and database entry

• Meetings and Events

• Supports EdEC meetings, including arrangements, helping to develop agendas, taking notes, and following up on outstanding items

• May assist with up to 12 evening or weekend events per year for the Explorer Series and other educational events

• Assists on-site with annual and ad-hoc meeting support

• Works with meeting organizers to identify, reserve, and order room set-ups and catering

• As part of the EdEC Administrative Team

• Supports the property administrator

• Participates in regular staff meetings

• Works with the administrative support team to help support EdEC Programs

• Provides support as needed to section Leads and Program Specialists

• Metrics

• Serves as the Metrics Manager for EdEC and ensures that all data is captured in the Metrics database and in OpenSky. Gathers metrics as needed for other ad hoc processes

Education & Experience REQUIRED:

• A high school diploma or equivalent AND a minimum of two years relevant experience, or an equivalent combination of education and experience.

Knowledge, Skills, and Abilities REQUIRED:

• Excellent interpersonal skills and teamwork, including the ability to work with people from diverse backgrounds, demonstrated ability to work as a team player, ability to work independently

• Demonstrated ability to show initiative

• Strong organizational skills and demonstrated ability to multitask

• Advanced knowledge of international and domestic travel arrangements

• Excellent written and oral communication skills, including editing, proofreading, and professional phone and email etiquette

• Skills in PC applications including Microsoft Word, Excel, PowerPoint, and Access; Google Apps, general database and working in a network computing environment

• Ability to apply policies, procedures, and practices

• Ability to handle confidential information reliably

• Ability to assess unique situations and take initiative if appropriate

Benefits Overview

UCAR affirms its commitment to employees through competitive benefits. In addition to medical, dental, vision, retirement, and life insurance, UCAR offers a variety of programs focused on work-life balance and professional, and personal development. These include:

• Tuition Assistance, time off allowance to attend classes, and other professional development opportunities

• UCAR contributes 10% of your eligible pay into your retirement account; 100% fully vested on day one

• Starting minimum accrual of 20 days of personal time off each year (prorated for less than full-time positions)

• 10 paid holidays

• 10 days of sick leave each year

• 12 weeks of paid parental leave

• Short-term medical leave paid at 100% of your regular salary

• EcoPass for local Colorado residents to use the Denver and Boulder-area transit system at no cost

Commitment to Diversity, Equity & Inclusion

Our organization is committed to creating a diverse, equitable, and inclusive work environment and fostering a culture where everyone feels welcome and supported. To learn more about these efforts, visit the Office of Diversity, Equity & Inclusion Strategic Plan and our Diversity & Inclusion: A Welcoming Workplace site.

Research shows that women and people of color are less likely to apply for a position if they do not meet almost 100% of the desired skills and experience. Please note this is not necessary! If you meet the minimum requirements and have a passion for the work, you are encouraged to apply. We can provide on-the-job training for the rest!

Some Final Considerations

At UCAR|NCAR|UCP, you will work alongside a dedicated team of professionals conducting critical research and community outreach to solve complex Earth system science problems including climate change, air pollution, extreme weather, floods, drought, wildfires, and space weather, all with the goal of improving human life and reducing economic loss. Each of us, from scientists to the professionals who support their work, serves the public and a collaborative community of scientists in our mission to understand the complex processes that make up the Earth system, from the ocean floor to the Sun's core.

Flexible Work

At UCAR, we are committed to supporting our mission by giving staff the flexibility to find the schedule and location that works best to maintain their own work-life circumstances and reach their full potential as professionals. Many positions within our organization are eligible for fully on-site, hybrid, fully-remote and/or flexible work schedules.

Equal Opportunity Employer

UCAR is committed to providing equal opportunity for all employees and applicants for employment and does not discriminate on the basis of race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy. Whatever your intersection of identities, you are welcome at UCAR.

Export Control

All positions are required to comply with U.S. export compliance regulations work location requirements regarding access to facilities and research systems.

Visa Wait Times

Please consider the length of visa procurement when applying for this posting, understanding that you will not be able to begin employment until you are able to get a visa and enter the U.S.