Admin Assistant II

State Of Mississippi Montgomery , AL 36101

Posted 3 days ago

Characteristics of Work Benefits Supplemental Questions

This is advanced staff work of a varied nature as assistant to an administrative officer. Incumbents in this classification perform responsible administrative duties involving the exercise of independent judgment.

The work includes devising and installing new work methods; interpreting rules and procedures; and planning, assigning and reviewing the work of technical and clerical employees performing general or specialized activities. The incumbent's work is subject to general review through conferences, post audits, personal inspection, and written reports for conformity to established policies and procedures.

Examples of Work: Examples of work performed in this classification include, but are not limited to, the following:

Directs the activities of staff.

Reviews the work of staff for quality and accuracy.

Ensures adequate amount of department supplies is on hand, which includes preparing requisitions and ordering supplies.

Ensures office/building property and inventory are accounted for and maintained.

Prepares and processes various requests.

Drafts and types correspondence.

Organizes and maintains files.

Responds to incoming calls.

Assists in preparing department calendars/agendas.

Assists in preparing and maintaining budgets.

Receives and distributes mail.

Organizes the workload for special activities.

Assists in formulating plans.

Prepares and organizes for meetings and scheduled events.

Communicates with various individuals in performing project/program/event responsibilities.

Provides written information in regards to activities and project/program/event status.

Answers questions from other public and private agencies and/or the general public.

Communicates regularly to superiors and staff in support of daily activities.

Compiles data for required reports.

Completes various departmental forms.

Updates files of records and information.

Performs related or similar duties as required or assigned.

Minimum Qualifications:
These minimum qualifications have been agreed upon by Subject Matter Experts (SMEs) in this job class and are based upon a job analysis and the essential functions.

However, if a candidate believes he/she is qualified for the job although he/she does not have the minimum qualifications set forth below, he/she may request special consideration through substitution of related education and experience, demonstrating the ability to perform the essential functions of the position. Any request to substitute related education or experience for minimum qualifications must be addressed to the State Personnel Board in writing , identifying the related education and experience which demonstrates the candidate's ability to perform all essential functions of the position.

EXPERIENCE/EDUCATIONAL REQUIREMENTS:

Education:

A Bachelor's Degree from an accredited four-Year college or university.

OR

Education:

Graduation from a four-Year high school or equivalent (GED);

AND

Experience:

Four (4) Years of experience in work related to the described duties.

Substitution Statement:

Graduation from a standard four-Year high school or equivalent (GED), related education, and related experience may be substituted on an equal basis.

Essential Functions: Additional essential functions may be identified and included by the hiring agency. The essential functions include, but are not limited to, the following:
1.Performs various support functions involved in the daily operations of a department in a state agency.
2.Assists in organizing and supervising agency-specific projects/programs/events.
3.Communicates on a regular basis with agency superiors, other public and private agencies, and/or with the general public.
4.Prepares and maintains files, reports and various departmental paperwork.



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Admin Assistant II

State Of Mississippi