Admin Assistant

Dorsey Schools Madison Heights , MI 48071

Posted 2 months ago


The Administrative Assistant will report directly to the Managing Director and will provide administrative support by performing clerical functions.


  • Answer phone calls and greet visitors direct to appropriate parties or take messages.

  • Maintain Admissions Control log, distribute admissions leads properly, verify online lead data, and enter prospect information into CampusVue.

  • Prepare all mail acceptance letters following weekly Admissions Committee Meetings.

  • Ensure all information is ready for New Student Orientation; including mailing orientation letters, orientation packets, sign in sheets, and name tags.

  • Enter new enrollments into CampusVue and create files for new students; maintain all academic files.

  • Monitor and enter student attendance in CampusVue and communicate with the Managing Director and/or Lead Instructor any attendance issues or problems.

  • Receive all payments, application fees, and financial aid checks, provide receipts.

  • Enter grades and gather necessary modular documentation.

  • Post graduates in CampusVue and close student files upon graduation, course completion, and/or termination.

  • Document all student status changes including leaves of absence and exits.

  • Enter, prepare, and print schedules for new modules. Distribute report cards and schedules.

  • Place orders for stationary, envelopes, business cards, and other supplies.

  • Other administrative tasks as deemed necessary.


  • Ability to work well independently as well as within a team environment.

  • Exceptional verbal and written communication skills as well as active listening.

  • Ability to provide excellent customer and personal services.

  • Proficient with basic office equipment, computers, and computer applications including Microsoft Office Suite.

  • Must possess strong time management skills and ability to work well under pressure.

  • Able to multitask, prioritize, show extreme resourcefulness, and problem solving skills.


  • Extensive use of office equipment including personal computer, multi-line phone system, copier, printer, facsimile, and postage meter.

  • Regular interaction with guests including applicants, current and potential students, potential employers, and staff.


  • High school diploma/equivalent required.

  • This position requires at least 6 months of experience.


  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to see, talk and hear. The employee is frequently required to stand, walk, sit for extended periods of time, and have sufficient hand, arm, and finger dexterity to operate a phone, computer keyboard, and other office equipment. Must be able to lift a minimum of 20 pounds.


NOTE: This job description is not intended to be all-inclusive and the employee may be required to perform other duties as assigned by their Manager, in order to meet business demands. This is not an employment contract, implied or otherwise and employment with Dorsey Schools is at-will.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Medical Laboratory Assistant

Ascension Health

Posted 7 days ago

VIEW JOBS 1/11/2020 12:00:00 AM 2020-04-10T00:00 We Are Hiring Medical Laboratory Assistant - General Lab SJOH - PRN,Rotating - St John Oakland Hospital-34028 - Madison Heights,MI Why Join Ascension? In Michigan, Ascension operates 16 hospitals and hundreds of related healthcare facilities that together employ over 20,000 associates. Across the state, Ascension Michigan is working together to help bring patients more resources and better care. Ascension Michigan is also committed to its community; it provided over $272 million in community benefit and care of persons living in poverty in FY2018. Ascension Michigan is dedicated to spiritually centered, holistic care which sustains and improves the health of individuals and communities. Ascension is a faith-based healthcare organization dedicated to transformation through innovation across the continuum of care. As one of the leading non-profit and Catholic health systems in the U.S., Ascension is committed to delivering compassionate, personalized care to all, especially to those most in need. In FY2018, Ascension provided nearly $2 billion in care of persons living in poverty and other community benefit programs. What You Will Do As an associate with Ascension Michigan, you will have the opportunity to perform simple testing, phlebotomy, clerical functions, data entry, specimen processing, specimen dispatch, set-up and/or other laboratory related duties, including computer functions (performs some or all of the typical duties, depending on job assignment). As a Laboratory Assistant you will follow an established system, hospital, department, safety, environmental, and infection control policies, procedures and objectives while complying with all requirements of accreditation and regulatory agencies. Responsibilities: * Performs clerical work and computer functions, including computer print jobs. Answers telephone calls, gives verbal reports, and calls test results. * Collects blood specimens from patients, following established venipuncture, and/or capillary procedures. * Prepares and transports specimens to the testing laboratory (including reference laboratories), ensuring specimen integrity. Maintains specimen control, storage, centrifuging, aliquotting, and specimens dispatch to appropriate location in a timely manner. * Processes patient registrations, in a timely and accurate manner in the hospital registration system, including entry of correct diagnosis code and billing information. * Accurately processes, sorts, and delivers mail and reports in a timely manner. * Performs and/or assists with simple laboratory procedures as assigned. * Provides excellent customer service in keeping with the SJH mission, vision, and values. * Acts as primary liaison between patients, physicians, general public and the laboratory. Communicates with appropriate personnel about any unusual problems. * Maintains inventory, orders, receives, and puts away stock in an orderly and timely manner. * Participates in the orientation, education, and training of other laboratory and SJH personnel, residents, students, and consumers. * Maintains knowledge of current trends and technical advances in laboratory operations, including inter/intra laboratory meetings, staff meetings, and inservices. * Operates and maintains laboratory equipment related to specific area. Keeps work area in a clean and orderly manner. * Performs other related jobs as required and directed, for example data collection, special assignments, etc. * Demonstrate the knowledge and skill necessary to provide age appropriate care as described in the departments policy and procedure manual. * Completes annual competency related to scope of duties and age of population being served. * Improve patient safety in the delivery of health care by understanding and applying the patient safety goal for SJPHS/Ascension of no preventable deaths or injuries. * Specific Knowledge, Skills, Abilities: * Knowledge of medical terminology, insurance, and medical billing practices preferred. * Basic to typing skills. * Demonstrates the ability to read, write, understand, and speak English. * Physical ability for extensive walking, standing, bending, and lifting. * Demonstrates visual, auditory, and verbal skills to effectively interact with all levels of personnel within SJH and external customers. * Demonstrates effective written skills and communications for inter/intra departmental or external use. * Exercises sound judgment and uses discretion when making decisions. * Ability to maintain professional demeanor. * Demonstrates application of knowledge and technical skills appropriate for the specific age population being served. What You Will Need Education: * HS or Equivalent * High School graduate or equivalent is required Keyboarding or data entry experience preferred * Trade School * Phlebotomy certification or diploma/certificate from a recognized phlebotomy or medical assistant training program preferred Work Experience: * Six months previous job related experience preferred. Equal Employment Opportunity Ascension Michigan is an equal opportunity and affirmative action employer. We provide equal employment opportunities to all associates and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, height, weight, genetic information, marital status, amnesty, veteran status or any other legally protected status in accordance with applicable federal, state and local laws. The information requested on this application will not be used for any purpose prohibited by law. If you require assistance or an accommodation to complete this application, please let us know. For further information regarding your EEO rights, click on the following link to the "EEO is the Law" poster: M/F/Disabled/Vet EEO is the Law Poster Supplement Reasonable Accommodation Ascension Michigan provides reasonable accommodation so that qualified applicants with a disability may participate in the selection process. Please advise us of any accommodations you request in order to express interest in a position by e-mailing: Please state your request for assistance in your message. Only reasonable accommodation requests related to applying for a specific position within Ascension Michigan will be reviewed at the e-mail address supplied. Thank you for considering a career with Ascension Michigan. Please note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants. E-Verify Statement Ascension Michigan participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information. E-Verify (link to E-verify site) Ascension Health Madison Heights MI

Admin Assistant

Dorsey Schools