Admin Assist Clinical Supp EGH

Full-time600 East BoulevardClericalDay * Reports to the Manager/Supervisor. Provides secretarial services to the directors and management staff including typing correspondence and memos, assisting with special projects/reports, performing routine mailroom duties and providing general assistance to the Manager/Supervisor. Also greets and directs visitors and serves as receptionist as needed.MISSION, VALUES and SERVICE GOALS* MISSION: We deliver outstanding care, inspire health, and connect with heart.* VALUES: Trust. Respect. Integrity. Compassion.* SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team.Transcription, Typing, and Compilation:*

Completely and accurately types correspondence and documents within requested deadlines. * Distributes documents to appropriate personnel within requested deadline. * Responsible for all typing and copying for prenatal and sibling class. * Types College schedules. * Revision, posting and distribution of policies. * Accurately types diabetes class participant data into discharge database. * Types, copies and collates educational materials for nursing orientation classes. * Helps organize various luncheons, educational offerings and classes (fliers, RSVPs, class folders, name tags, copy work, etc.)Filing and Mail:*

Accurately files records pertinent to the Nursing Department. * Sends discharged diabetes class participant charts to HIM. * Sorts incoming mail and distributes properly as necessary.Scheduling/Charging/Ordering:*

Responsible for preparing and distributing staff development calendar and posting educational materials on the intranet. * Requisition rooms for classes/meetings as needed. * Accurately inputs charges as needed. * Orders refreshments as needed for classes. * Orders and receives all supplies that are needed for prenatal and diabetes education classes. * Orders supplies for Nursing Office.Telephone and Reception:*

Takes complete and accurate messages, relays to appropriate personnel. * Maintains good public image on the telephone and in personal contacts. * Receives and records information from diabetes class participants and forwards to educators and admitting. * Faxes diabetes class information to appropriate physicians.Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department:*

Completes other job-related duties and projects as assigned.ORGANIZATIONAL RESPONSIBILITIES* Associate complies with the following organizational requirements:*

Attends and participates in department meetings and is accountable for all information shared. * Completes mandatory education, annual competencies and department specific education within established timeframes. * Completes annual employee health requirements within established timeframes. * Maintains license/certification, registration in good standing throughout fiscal year. * Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department. * Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self. * Adheres to regulatory agency requirements, survey process and compliance. * Complies with established organization and department policies. * Available to work overtime in addition to working additional or other shifts and schedules when required. * Commitment to Beacon's six-point Operating System, referred to as The Beacon Way: * Leverage innovation everywhere. * Cultivate human talent. * Embrace performance improvement. * Build greatness through accountability. * Use information to improve and advance. * Communicate clearly and continuously.Education and Experience * The knowledge, skills, and abilities as indicated below are normally acquired through the successful completion of a High School Diploma or equivalent. Up to 1 year experience is required. Previous hospital-related experience is helpful.Knowledge & Skills * Excellent communication skills required. * Good typing and filing skills. * Working knowledge with computers and proficient in Microsoft Office Products.Working Conditions * Ability to concentrate and work in an area with many distractionsPhysical Demands * Occasional lightweight lifting * Bending, stooping or sitting in a confined position.