ADM Manager-Non-Mgrl

Under the direction of the Neighborhood Administrator, the Neighborhood Planner is responsible for deploying resources as efficiently as possible to ensure that residents receive critical repairs. The Planner is directly responsible for scheduling and organizing the skilled trades work orders within their assigned neighborhood.

Neighborhoods are comprised of multiple developments totaling approximately 5,000 units. Specific duties and responsibilities include but are not limited to:

Primary Responsibilities

1.Oversee all skilled trades work orders from inception to completion for neighborhood developments; including work in occupied apartments, court ordered repair cases, public space work,

sequenced work orders & move out work orders.

• Review all work orders to determine proper sequence of skilled trades.

• Coordinate with residents to schedule all required repair work and follow up as needed.

• Request and respond with prescribed guidelines; coordinate the completion of repairs and ensure the return of the completed work order to the development for close out.

• Review work orders from the developments to assist and identify materials needed, expected job length, and validate all required trades have been entered into the system.

• Schedule multiple trade work sequentially to make all work order dates in close date range of each other to ensure timely completion of entire repair.

2.Advise on the use of vendors for a bundle of work orders if necessary and cost effective.

3.Perform field survey work at the direction of the Neighborhood Administrator to identify and propose a plan to complete the work.

4.Create and perform ad-hoc reporting as needed by the Neighborhood Administrator.

5.As the subject matter expert on the status of repairs, selected candidate will serve as the primary liaison between various NYCHA management levels including the neighborhood.

developments, Neighborhood Administrator, and borough leadership.

6.Liaise with Skilled Trade Administrator to troubleshoot and correct gaps in planning and productivity performance.

7.Train and manage the planning secretary to ensure scheduled work orders have follow up action and are closed completely and appropriately.

8.Ensure planning secretary communicates with residents to follow up on scheduled dates and appointments.

9.Utilize Planning and Performance dashboards to ensure optimized scheduling and track productivity of skilled trade staff.

Additional Information

1.Due to the existence of a civil service list, candidates must have civil service status in the title of Administrative Manager to be considered.

2.Candidates who meet the qualification requirements for Administrative Housing Superintendent may be considered.

3.INTERAGENCY TRANSFERS INTO NYCHA OF THOSE PERMANENT IN TITLE ARE NOT PERMITTED IN THE FACE OF AN ACTIVE AND VIABLE NYCHA PROMOTION LIST OR

PREFERRED IS FOR THE SAME TITLE.

4.NYCHA employees applying for promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable).

NOTE: Travel to developments within assigned neighborhood is a requirement, with the frequency determined by the Neighborhood Administrator. This position will cover Manhattan Neighborhood 01, which includes LaGuardia, Rutgers, Smith and Vladeck Houses.

NOTE: A driver's license is required for this position.

NOTE: IF THIS APPOINTMENT IS MADE ON A PROVISIONAL BASIS PURSUANT TO 65 OF THE NYS CIVIL SERVICE LAW, NO TENURE OR PERMANENCE ACCRUES TO AN INCUMBENT IN THIS POSITION BY VIRTUE OF SUCH APPOINTMENT.

NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program.

Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, please visit the link below:

https://bit.ly/55aProgram

Please read this posting carefully to make certain you meet the minimum qualification requirements before applying to this position.

Minimum Qualifications

1.A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or

2.An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or

3.A four-year high school diploma or its educational equivalent and six years of

satisfactory, full-time progressively responsible experience as described in "1"

above, 18 months of which must have been in an administrative, managerial,

executive or supervisory capacity. The supervisory work must have been in the

supervision of staff performing clerical/administrative work of more than

moderate difficulty; or

4.Education and/or experience equivalent to "1", "2" or "3" above. However, all

candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above

the high school level may be substituted for the general clerical/administrative

experience (but not for the administrative, managerial, executive or supervisory

experience described in "1", "2" or "3" above) at a rate of 30 semester credits

from an accredited college for 6 months of experience up to a maximum of 3½

years.

Preferred Skills

1.Knowledge of Authority policies and procedures, laws and standards pertaining to property management, such as local and state building codes and other municipal regulations, OSHA, Department of Housing and Urban Development ("HUD") rules and regulations. 2. Strong mechanical background in troubleshooting a wide variety of maintenance issues, including but not limited to painting, plastering, carpentry, electrical, glazing, roofing, extermination, bricklaying, and plumbing. 3.

Ability to interpret policies and guidelines and make sound decisions prepare clear concise reports and recommend improvements communicate effectively both written and verbally. 4. Ability to establish and maintain effective working relationships with peers, superiors, residents, community service agencies, and the public manage multiple priorities and demands analyze situations and identify problems and offer solutions. 5. Ability to communicate simply and clearly with a range of stakeholders using available resources such as language assistance services. 6.

Experience using IBM Maximo or similar asset management software. 7. Experience with property budgeting and data analysis.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program.

Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

NYCHA has no residency requirements.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.