Activities Coordinator/Office Assistant (Pacific International Academy)

Job Title Activities Coordinator/Office Assistant (Pacific International Academy) Department International Student Services Terms and Hours Part-Time, average 20 hrs/wk Job Category Student Employment Hourly Wage $17.00 (Campus Partner Employer) Job Summary

Please note this is not a University of Portland Student Employment position. This position will be hired and paid by Pacific International Academy, a current campus partner.

Mission Statement

The overarching intent of Pacific International Academy is to help students achieve their personal goals in English by facilitating the acquisition of language proficiency required in daily in daily communication, higher learning, and the professional world. A core value for the PIA community is providing a student-centered environment that facilitates interpersonal connections and cultural exploration, and service to the community.

Purpose of Position

The Activities Coordinator/Office Assistant (ACOA) is primarily responsible for the planning and implementation of social and educational activities for international students. The ACOA also contributes to all areas of PIA's student services, including housing, airport transfers, orientations, and general student support.

Core Duties

• Interact and engage with students throughout the school day

• Plan, coordinate, and lead events for students

• Provide support for students with cultural, language, or social difficulties

• Help process, manage, and track incoming student applications

• Provide office support such as updating files, printing materials, or taking notes in meetings

• Participate in opening and closing ceremonies for students each term

• Assist with airport/homestay pick-ups and drop-offs as necessary

• Make reservations and other arrangements for the implementation of activities and other

student services operations

• Develop budgets and provide financial accounting for programs and services

• Contribute to the development of services policies, guidelines, and informational tools

• Support student services operations, including homestay, orientation, and activities

• Assist with driving students as needed, such as for appointments, airport transfers, and

activities, including driving a 15-passenger van

Minimum Qualifications

• Excellent organizational, problem-solving, and multitasking skills; strong attention to detail

• Ability to work independently and adhere to deadlines in a fast-paced environment

• Ability to effectively communicate with people from a variety of cultures and backgrounds

• Ability to build and maintain relationships with students and stakeholders

• Patience, flexibility, and a positive attitude

• Cultural competency and empathy

• Competence with Microsoft Office suite and cloud computing

Preferred Qualifications

• Demonstrated ability to organize information and complete tasks in a timely manner

• Demonstrated experience organizing and executing events

• Experience with cross-cultural communication, experience with international students

preferred

Physical Requirements

• Effectively communicate on a daily basis

• Work for extended periods at a computer workstation

• Attend meetings in various locations across campus

• Occasionally lift up to 50 pounds

Posting Detail Information

Posting Number SE343-2023 Number of Vacancies Multiple Estimated Start Date 06/26/2024 Open Date 06/26/2024 Close Date 09/01/2024