University Of Portland Portland , OR 97228
Posted 5 days ago
Job Title Activities Coordinator/Office Assistant (Pacific International Academy) Department International Student Services Terms and Hours Part-Time, average 20 hrs/wk Job Category Student Employment Hourly Wage $17.00 (Campus Partner Employer) Job Summary
Please note this is not a University of Portland Student Employment position. This position will be hired and paid by Pacific International Academy, a current campus partner.
Mission Statement
The overarching intent of Pacific International Academy is to help students achieve their personal goals in English by facilitating the acquisition of language proficiency required in daily in daily communication, higher learning, and the professional world. A core value for the PIA community is providing a student-centered environment that facilitates interpersonal connections and cultural exploration, and service to the community.
Purpose of Position
The Activities Coordinator/Office Assistant (ACOA) is primarily responsible for the planning and implementation of social and educational activities for international students. The ACOA also contributes to all areas of PIA's student services, including housing, airport transfers, orientations, and general student support.
Core Duties
Interact and engage with students throughout the school day
Plan, coordinate, and lead events for students
Provide support for students with cultural, language, or social difficulties
Help process, manage, and track incoming student applications
Provide office support such as updating files, printing materials, or taking notes in meetings
Participate in opening and closing ceremonies for students each term
Assist with airport/homestay pick-ups and drop-offs as necessary
Make reservations and other arrangements for the implementation of activities and other
student services operations
Develop budgets and provide financial accounting for programs and services
Contribute to the development of services policies, guidelines, and informational tools
Support student services operations, including homestay, orientation, and activities
Assist with driving students as needed, such as for appointments, airport transfers, and
activities, including driving a 15-passenger van
Minimum Qualifications
Excellent organizational, problem-solving, and multitasking skills; strong attention to detail
Ability to work independently and adhere to deadlines in a fast-paced environment
Ability to effectively communicate with people from a variety of cultures and backgrounds
Ability to build and maintain relationships with students and stakeholders
Patience, flexibility, and a positive attitude
Cultural competency and empathy
Competence with Microsoft Office suite and cloud computing
Preferred Qualifications
Demonstrated ability to organize information and complete tasks in a timely manner
Demonstrated experience organizing and executing events
Experience with cross-cultural communication, experience with international students
preferred
Physical Requirements
Effectively communicate on a daily basis
Work for extended periods at a computer workstation
Attend meetings in various locations across campus
Occasionally lift up to 50 pounds
Posting Detail Information
Posting Number SE343-2023 Number of Vacancies Multiple Estimated Start Date 06/26/2024 Open Date 06/26/2024 Close Date 09/01/2024
University Of Portland