Job Title: Acquisition Specialist
Location: Falls Church, VA (6), Arlington, VA (2) contractor site
Security Clearance: Eligible for Public Trust
Overview / Job Responsibilities:
The Acquisition Specialist will provide support in performing pre-award functions for requirements documentation in accordance with the FAR, the DFARS, DHA and DoD supplements, policy guidance directives and instructions. Specific tasks include, but are not limited to:
Executes the Requisition Develop Process (RDP) and RDP Communication Plan to assist the Requiring Activity in developing complete and comprehensive Procurement Requisition (PR) packages.
Fully understands and complies with the RDP and RDP Communication Plan.
Proactively facilitates communications between stakeholders.
Updates in a timely manner the workflow status within the Requisition Development Tool (RDT) or Unified Acquisition Portal (inclusive of RDT, Military Health System (MHS) portal and other tools for acquisition as they are identified) on assigned actions as they progress through the RDP, and updates and maintains the Milestone Plan for specific actions.
Coordinates, plans, organizes, and directs an Integrated Product Teams (IPT) with input and support from other analysts and subject-matter specialists.
Analyzes requirements and provides technical advice and assistance to customers to clarify requirements, develop Statements of Work (SOW)/performance work Statements (PWSs), develop acquisition strategies, and/or resolve problems.
Reviews completed PR packages to determine that all file documents are signed, that there are no administrative actions pending, and that the documentation within the PR package are complete and ready to be transferred to the contracting office.
Advises Requiring Activities and COR on matters pertaining to contracting policies and procedures. Provides assistance upon request regarding specific situations or upon receipt of changed procedures involving regulations, laws, and good business practices.
Serves as Requiring Activity point of contact once a requirement has been entered into the RDT or Unified Acquisition Portal (inclusive of RDT, MHS portal from inception of a GOV-ID, DOP or CAE number to acceptance of a PR package by a Contracting Office.
Monitors the RDT or Unified Acquisition Portal (inclusive of RDT, MHS portal for new requirement actions, assigns actions to personnel, and executes communication activities in a timely manner to the Requiring Activity.
Participate in weekly meeting with the DHA Request Submissions Portal Triage teams on assigned actions and provides an open action status report.
Conducts weekly meetings with the Contracting Divisions on assigned actions and provides an open action status report to the participants 24 hours prior to the meeting.
Conducts weekly meetings with the Requiring Activities on actions in the RDP and provides an open action status report to the Participants 24 hours prior to the meeting.
Provides training to DHA Directorates on the RDP and RDP Communication Plan as required and no less than quarterly.
Documents lessons learned and recommended refinements to the RDP and provide documentation to APSO leadership quarterly.
Proactively communicates with and responds to customers (internal and external) in a timely, courteous, knowledgeable, professional, and helpful manner.
Transmits actions and to appropriate Contracting Office via the RDT or Unified Acquisition Portal (inclusive of RDT, MHS portal and ensures receipt of actions.
Reviews expiring Contracts for forecasting purposes, no less than quarterly, and communicates to Requiring Activities in a timely manner, as appropriate.
Prepare acquisition documents applicable to procurements for the review and approval of the Acquisition Specialist.
Prepare electronic synopsis announcements for APSO for approval and issuance by the Acquisition Specialist.
Maintain APSO's procurement Mail Box, MHS Submissions Portal mail box and assist with website maintenance to include upload of data collected from customer requisitions.
Track contract milestones and notify the Requisition Owner 5 workdays before milestone is met.
Provide accurate responses to data calls and requests for information from management within the required timeframes.
Input / assign requisition package information into automated RDT system and ensure data is current and accurate.
Provide data driven metrics for internal spend, external spend (GSA, HHS, DOI, and other Agencies), and DOD Inter-Service (SPAWAR, USAMRAA, DLA, etc.) spend.
Provide data collection, analysis, and metrics in support of contract rationalization and identification of opportunities to reduce costs and improve service by aggregating requirements and utilizing existing GWACs such as GSA Alliant, OASIS, and IT 70 Schedule.
Incorporate industry/commercial intelligence from Bloomberg, Gartner, IDC, Standard & Poor's, and others to identify market structure, leader, key competitive forces, and future direction.
8 years of experience in one of the following disciplines is required: project/program management; logistics; acquisition; requirements generation; life cycle management; acquisition support; purchasing and procurement of DoD supplies and services; knowledge of the federal acquisition process
The 8 years of experience may be reduced to four (4) years of progressive experience if combined with a Business-related degree.
Knowledge of contracting principles, laws regulation and procedures.
Knowledge of methods and techniques of fact-finding, analysis, and resolution of complex problems, and the ability to develop concrete action plans to solve problems.
Familiarity with price and cost analysis principles.
Written communication skills refined sufficiently to summarize events and technical discussions; prepare recommendations and alternatives document, strategies and outcomes, and correspondence of a persuasive and/or directive nature.
Verbal communication skills must be developed to the degree that can articulate contractual issues and provide guidance to non-contracting customers regarding provisions, practices, procedures, and problem resolution.
Skilled in Microsoft Office programs and data management systems
Excellent written and oral communications skills
Proficient in the use of the Microsoft suite of applications including Word, Excel, PowerPoint, Outlook, and Project as well as with Adobe Acrobat
ACT I has been providing solutions for high profile military programs such as the U.S. Navy's and the U.S. Air Force's Joint Strike Fighter F-35, the U.S. Navy's F-18, EA-18G and F-16N Aggressor, and the U.S. Air Force's F-22 Raptor since 1998. Be part of a culture at our leading edge company where you can achieve great things while fostering a satisfying and rewarding career progression. Please apply directly through the website at: http://act-i.com/careers/.
For any additional questions or to submit any referrals, please contact: email@example.com
ACT I is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.