Sayres and Associates Corporation (Sayres) is a dynamic, Native American-owned, Service Disabled Veteran Owned Large Business that has been providing excellence in service to the Federal Government since 2001. We offer a broad spectrum of security, management, technical and engineering services including Program Administration, Policy Analysis, Counterintelligence Cyber Security, Acquisition Management, Acquisition Logistics, Integrated Product Support, Production Management, Business Financial Management, Systems Engineering, Systems Integration, System Test and Evaluation. Sayres is headquartered in Washington, DC with offices throughout the United States and has a presence abroad.
Our success can be attributed first to a proven track record of performance excellence based on our customer-focused approach to services. We have demonstrated experience effectively managing large contractor teams across multiple functional areas for major programs. Perhaps most importantly, Sayres offers financial stability and organizational maturity comparable to a large company, coupled with the agility of a small business, providing cost effective solutions and best value to our customers.
Awarded the U.S. Small Business Administration, Washington Metropolitan District Office's 8(a) Graduate of the Year for 2017, Sayres and Associates Corporation continues to grow in a highly competitive environment while exceeding customers' expectations and providing a work experience conducive to personal and professional development.
The following position description is only meant to be a representative summary of the major responsibilities and accountabilities performed by the incumbents of this position. The incumbents may be requested to perform position-related tasks other than those stated in this description. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, gender identity, disability or veteran status.
The Acquisition Analyst serves as an integrated part of the Acquisitions & Contract Management team for a major ACAT 1 Shipbuilding program. The selected candidate will perform a full range of contract support functions at an experienced level, and be capable of handling the duties outlined below:
Develop, with limited oversight and customer interaction, and draft contract modification documents (Drafts Purchase Requests (PRs) and Technical Instructions (TIs)) in order to extend period of performance, add funding, establish CLIN/SLIN, etc. per the direction of the Navy customer.
Organize all contract documentation, for each contract under customer cognizance, to allow for ready-access to support data calls and emergent tasking.
Maintain Baseline spreadsheets containing various data regarding CLIN Summaries for all contracts.
Prioritize programmatic and contract actions, based on urgency of need and complexity, and present in a clear/coherent manner for the Navy customer.
Reconcile financial information reports for prime contractors on the DDG 1000 program.
Communicate experiences, best practices, and lessons learned, from contract management, efforts across a joint Navy and contractor support team.
Develop written materials including all-hands emails, guidance, and process documents to assist with day-to-day operations of the program.
Interface regularly, and with limited oversight, with contracting officers from the Navy and Prime Contractor organizations. Be able to clearly relay customer needs to both organizations, such that contract actions can be closed out effectively and accurately.
Provide full life-cycle contract management support ranging from development of draft contract documents for a pending award, to supporting contractual efforts tied to program shutdown/closeout.
Develop and update a wide range of MS Office-based tracking and reporting tools (status of invoicing/contract burn rates, allocation of large sums of funding across contracts, status of deliverables required by contract to the Navy Team, etc.).
Provide mentorship and guidance to team members, leveraging best practices from previous contract management experience and customer support roles on other acquisition or lifecycle programs.
Act as Data Management liaison with prime shipbuilder.
Bachelor's degree and six (6) years of experience providing contract management support OR 10 years of relevant and recent experience, in lieu of a bachelor's degree, in support of contract management efforts.
Experience working within the contract management staff for US NAVY, US COAST GUARD, or other similar defense acquisition organizations.
Previous contract management experience and customer support roles on other acquisition or lifecycle programs.
Strong verbal and written communication skills.
Capability and willingness to work effectively within a team of contract and acquisition professionals.
Strong organizational skills (diligent management of conformed contracts and other contract documentation in hard copy and electronic medium) with an ability to effectively keep self and team members on task and aligned with priorities across the team.
Ability to work in a fast-paced environment as part of an integrated team and where the workload and priorities change quickly. Requires comfort and proficiency working both recurring and emergent tasks.
Possess a strong understanding of DoD contract language, contract structure, and the vehicles (modifications, task instructions, etc.) used to adjust the contract.
Exceptional command of MS Office Suite, including Outlook, Word, Excel, and PowerPoint.
Knowledge of SharePoint/IDE programs.
Will be required to become highly proficient quickly, with minimal oversight from direct supervisor and customer staff.
Possess initiative, follow through, and customer interaction ability.
Active SECRET security clearance verifiable in JPAS prior to start date.
Experience in support of Naval Sea Systems Command (NAVSEA) within a contract team environment.
Experience working with Financial Management Team and Products.
Experience as a Contracting Officer Representative or similar role.
Experience drafting correspondence in accordance with the Navy Correspondence Manual.
Sayres & Associates