DESCRIPTION: Posts daily cash receipts, returned check information, tracking and entering bank fee adjustments and manages the districts collections efforts. Acts as the district liaison between the bank and school locations. Trains secretaries and managers in correct accounting procedures for daily bank deposits and collection reporting. Coordinates with Accountant to prepare Comprehensive Annual Financial Report (CAFR) statistical section, fixed assets and building depreciation for external Auditors. Bilingual preferred (English/Spanish).
SALARY: Classified Grade O, $19.28 - $21.66 per hour to start, depending on recent relevant experience. 8 hours per day, Monday through Friday. 12 month work schedule. Position eligible for benefits.
DUTIES AND RESPONSIBILITIES:
Prepare daily deposits as received from district locations and funds paid to the Education Service Center. Post daily cash receipts, check that all transactions are properly coded, reaching out as needed to train secretaries and managers on correct account code setup and deposit policies and procedures.
Manage district collections process. Creating and sending out reports to school locations to verify accuracy of fees posted. Answer school location collection policies questions. Monitor fees outstanding, sending letters and emails to families regarding payments due and making phone calls to collect on past due payments. Acting as the liaison between the district and outside collections agency.
Serves as the online payment processing expert. Access RevTrack reports and enter all payments into the accounting system. Process credit card refunds as requested by departments and schools. Answer questions as received from district locations.
Verify, analyze and maintain daily cash flow reports. Monitor and determine transfer of funds between various banking institutions to meet the districts cash flow requirements.
Process and analyze return checks and bank fee adjustments ensure that adjustments are correctly entered into the accounting system. Maintain list of customers who need to pay with guaranteed funds due to returned checks. Distributes return checklist list monthly to secretaries and CFO.
Provides technical training and support between the district locations and the bank to ensure that all banking equipment functions properly and responding to any bank reporting questions as they arise.
Manages the administration building petty cash fund, verifying accuracy of documents received for reimbursement, reconciling cash, maintaining a minimum balance. Provides support to school locations answering questions on reimbursement policies.
Maintains nutrition departments daily sales tracking spreadsheet and reconciles to the bank statements.
Collect builder payments for Capital Facility Fee Foundation (CFFF). Perform Accounts Payable functions for CFFF Invoices. Approves the CFFF monthly bank statement reconciliations. Prepare all journal entries for the CFFF and transfer banking funds as needed.
Prepare and send wire transfers for certificate of participation (COP), leases, monthly payroll, and charter school payments. Monitor all leases and General Obligation (GO) Bonds ACH withdraws to ensure compliance with the district debt schedule.
Prepare monthly investment reports to meet state transparency requirements.
Create and maintain spreadsheet for property taxes and specific ownership taxes received from Adams, Weld, and Broomfield counties.
Monitor and maintain the districts fixed assets/property accounting system including depreciation. Conduct annual physical inventories at all district facilities. Prepare year-end fixed asset reports for auditors and inclusion in CAFR.
Works with outside agencies including Colorado Department of Education, state and local governments to get the information required to prepare the statistical information section of the CAFR.
Perform accounts payable duties during vacations and absences of the Accounts Payable Technician
Associate's Degree or higher in Accounting or related field.
Ability to develop and maintain positive, collaborative working relationships with district staff is necessary.
Expert competence with spreadsheet, accounting software and knowledge of personal computers is essential.
Attention to detail and accuracy.
Ability to multi-task, prioritize and work efficiently.
Ability to listen, communicate (written and verbal), excellent grammar, spelling and proof reading skills and follow-up effectively with all staffing levels and clients/customers is needed.
Must occasionally lift and/or move up to 50 pounds.
Must be able to pass a Colorado and Federal Bureau of Investigation background check.
2 - 3 years of accounting, collections or treasury experience; governmental accounting experience preferred.
Must be bilingual English/Spanish
Knowledge of accounting practices, accounts receivables, district operations and organization, microcomputers, accounting software, and AS/400.
Strong Excel skills are required at the time of hire.
General ledger software preferred at the time of hire.
Must acquire use of AS400 Operating System within 30 days of hire.
Please Note: All posted vacancies in the District close at 4:00 p.m. Mountain Time.
All future correspondence regarding this position will be handled via the email address that you provide on your online application. Please regularly check both your In-Box and SPAM folder for these email messages.
REPORTS TO DIRECTOR OF ACCOUNTING ///// SMOKE FREE ENVIRONMENT ///// DIRECT BANKING REQUIRED ///// AN EQUAL OPPORTUNITY EMPLOYER ///// SCHOOL DISTRICT 27J NOTICE OF NON-DISCRIMINATION. No otherwise qualified student, employee, applicant for employment or member of the public shall be excluded from participation in, be denied the benefits of, or be subjected to unlawful discrimination under any district program or activity on the basis of race, color, national origin, ancestry, creed, religion, sex (which includes marital status), sexual orientation, disability or need for special education services. Discrimination against employees and applicants for employment based on age and genetic information is also prohibited in accordance with state and/or federal law. Any person having inquiries concerning the District's non-discrimination policies should contact: General Counsel, School District 27J, 18551 E. 160th Avenue, Brighton, Colorado 80601, (303) 655-2900 for inquiries regarding Section 504 and the ADA. Contact Chief Human Resources Officer, School District 27J, 18551 E. 160th Avenue, Brighton, Colorado 80601.
Brighton School District 27J