The Accounts Receivable Production Assistant within Business Services is responsible for serving as a production assistant for the Accounts Receivable Systems. This position is responsible for scheduling, processing and verification of all daily files from Banner and other external sources; performing system assurance checks, reconciling the daily interface between Banner A/R to Finance; maintaining the student fee table; coordinating the daily scheduling of the nightly production cycle; and managing daily and monthly production activities for the Banner A/R module (ie. refunding, statements, epayments and course fee review). This position is also responsible for coordinating the notification and documentation of production information (issues, resolutions, changes, etc.) to all affected users, including batch processing, interfaces and potential defects with the Banner forms or job processes; analyzing system form/job processes to determine the cause of errors or abort situations; assisting A/R Systems Analyst to resolve such issues; and performing scheduled and non-scheduled financial and student data reconciliations, which can range from finding accounting and balance mismatches to student transaction verification histories.
This position is responsible for serving as a project resource for all areas of Business Services, including project management, functional design, software analysis, testing and documentation; multitasking and handling requests from all areas of Business Services (Accounting, Treasury, Student Accounts, Systems, Accounts Payable, and Procurement) along with requests for help from the affiliate campuses Business Services offices; directing cross-functional teams/staff; and setting and communicating performance expectations and constructive feedback. This position will also serve as a consultant for tasks and processes that Business Services may need, including, but not limited to, developing, maintaining and managing detailed project work plans/production schedules regarding controlling project scope, accurately estimating necessary resources & deadlines and risk assessment. This position will assist the Systems team for financial (both student and non-student related) ad hoc report development and analysis.
Professional oral, written, listening, interpersonal and presentation communication skills.
Ability to manage daily and monthly production activities for an accounts receivable financial module of an integrated database (Banner) application.
Ability to coordinate the notification and documentation of production information (issues, resolutions, changes, etc.) to users, including batch processing, interfaces and potential defects with Accounts Receivable module forms or job processes.
Ability to analyze system form/job processes to determine the cause of errors or abort situations.
Experience with, and advanced skill in the use of, spreadsheet, word processing, database and internet software such as Excel, Word, MS Access and Web Browsers.
Ability to learn current and new software with the ability to train staff.
Ability to develop an understanding of the campus data setup and relationships.
Ability to perform scheduled and non-scheduled financial and student data reconciliations.
Advanced ability to understand financial transactions and student account transactions.
Ability to multitask and handle data mining requests from all areas of Business Services (Finance, Accounting, Treasury, Student Accounts, Systems, Accounts Payable, and Procurement) along with information requests for help from the affiliate campuses Business Services offices.
Ability to thoroughly test and analyze new and existing software.
Experience and understanding of relational databases and how they work, this includes the ability to create ad-hoc queries/reports from the underlying tables and data structures.
Ability to engage successful project management.
Ability to effectively work independently.
Ability to multitask and prioritize project work; efficiently distribute time/effort among various assignments and duties.
Analytical problem-solving skills; ability to quickly identify and correct problems.
Ability to stay well organized.
Minimum Required Experience
Knowledge of Banner data systems specifically student/financial related modules
Understanding of State and University financial/accounting data sources
Knowledge/experience working with UC4 scheduling software
About Business Services and the UM
Our mission is to provide financial services responsive to the needs of students, faculty and staff of the University of Montana. We accomplish our mission by wholeheartedly supporting the pursuit of academic excellence by students and faculty. We proactively meet challenges, enhance our services, and achieve productive results
The University of Montana provides a culture that values hard work, intellectual curiosity, diversity, collegiality, innovative thinking, and teamwork, making it a great place to grow and develop professionally. The University of Montana is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its essential values of innovation and creativity, impact, openness, and partnership.
Position Title: Accounts Receivable Production Assistant (Computer Systems Analyst I)
Position Number: 003150
Department: Business Services
Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year.
Salary: $18.482/hr Current employee's rate of pay for this position will be determined by the staff compensation plan and may be different from the posted salary. For questions and details regarding the staff compensation plan, email the Compensation Department.
Union Affiliation: MPEA
Probationary Period: Six months minimum
Benefits Include: Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.
Criminal Background Investigation is required prior to Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans' or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).
How to Apply
Application Deadline: Monday, August 27, 2018
Complete applications received by 11:59 PM (Mountain Time Zone) on this date will be guaranteed consideration. Application review will begin on Tuesday, August 28, 2018. To receive full consideration, candidates are required to submit all of the following materials online via "New Resume/CV" button below
A complete application Includes:
Letter of Interest addressing your qualifications and experience related the stated required skills for the position.
Detailed Resume listing education and describing work experience.
Professional References names and contact information for three (3) professional references.
Need additional help? Check out our UM Jobs FAQ website.
University Of Montana