Accounts Receivable Lead

Easterseals Tucson , AZ 85704

Posted 2 weeks ago

General Position Description:

The Accounts Receivable Lead is tasked with leading and managing the accounts receivable function. Duties include General Ledger Coding, ensuring timely receipt of payments, monitoring and maintaining A/R aging reports, and follow-up on open balances. The Accounts Receivable Lead will work closely with Accounting and Medical Billing staff.

Essential Duties and Responsibilities (With or Without Accommodation):

  • Monitor workload and productivity of Accounts Receivable team

  • Perform Accounts Receivable reconciliations from Customer level to General Ledger

  • Review and maintain all Receivable Customers in MS Dynamics sales module

  • Review and approve invoices before submittal to funding sources

  • Maintain procedures for posting revenue

  • Review revenue postings for accuracy and adjust as needed.

  • Process receivable payments.

  • Review, approve and prepare adjusting entries including Debit memos, credit memos and journal entries.

  • Review accounts receivables aging report on a weekly basis, and reconcile to the month-end General Ledger

  • Prepare a weekly A/R status report for management

  • Project incoming cash from Receivables on a weekly basis

  • Reconcile past due Sales/Receivables invoices (procedure & follow up)

  • Monitor resubmission of denied/rejected billings, including medical claims

  • Collections duties as required

  • Research revenue transactions from financial statements for Management

  • Manage lockbox procedure for deposits and review/approve all batches of deposits, cash receipts and payments (EFT, ACH, Checks, and cash)

  • Works closely with Medical Billing to ensure funds are received timely

  • Review files and financial data in preparation for annual audit.

  • Recommend Accounts Receivable process improvements

  • Complete special projects and other duties as assigned

Knowledge, Skills & Abilities (With or Without Accommodation):

  • Detailed knowledge of the Revenue cycle, from billing through payment and posting to the General Ledger

  • Adherence to, Generally Accepted Accounting Principles (US GAAP)

  • Mandatory HIPAA compliance due to highly confidential client information

  • Experience with medical billing procedures

  • Experience with non-profit invoicing preferred

  • Demonstrated experience with accounting software such as MS Dynamics, QuickBooks, Peachtree. Experience using Great Plains/Dynamics preferred

  • Demonstrated experience with Electronic Health Record software.

  • Competency in Microsoft Office applications including Word, Excel and Outlook.

  • Organized, detail orientated, accurate and timely in all work assignments

  • Strong verbal and written communication skills

  • Maintaining positive business relationships with internal and external clients

  • Possess a high degree of initiative, sound judgment and sensitivity in maintaining confidential materials and discretion

  • Excellent problem solving skills

Minimum Requirements:

Other general requirements:

  • Clean criminal background check and must qualify for a Class A Fingerprint card

  • Qualified EBF employees must have held their current position with EBF for a least twelve (12) consecutive months and, have a satisfactory performance record and have no disciplinary actions during the last twelve (12) consecutive months

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Accounts Receivable Lead