Accounts Receivable Clerk

Summary/Objective

The Accounts Receivable Clerk performs accounting and clerical tasks related to the efficient maintenance and processing of accounts receivable transactions.

Essential Functions

• Prepares accounts receivable statements monthly

• Reconciles statements and follows up with collections as necessary

• Performs reference checks on credit applications. Gives to Controller to approve for current charges

• Prepares memo for Controller to increase credit lines for existing charge customers

• Answers accounts receivable phone calls and follows up on inquiries

• Scans/E-mails/Faxes accounts receivable accounting documents if necessary

• Processes warranty cancellations and prepares check requests for customer/lienholder refunds

• Prepares JV for weekly warranty adjustments

• Codes IBEX/Gap Statement for AP and prepare check request if needed

• Reconciles VSC statement at EOM with contracts and give back to AP when completed

• Prepares check request for PDI reimbursement/charge customers for overpayments or credit refunds

• Prepares monthly billings (i.e. DMV, HPO,1st of 2nd payment, citations, and transportation fee)

• Researches uncashed checks and moves to unclaimed property if needed. Sends letters to customers for unclaimed property and prepares check requests once a response is received

• Sends demand letters and assigns to collection agency upon GM's request for unresponsive customers

• Files receipts and statements in customer folders

• Reconciles monthly holdback/marketing allowance

• Maintains compliance with all company policies and procedures

• Reconciles schedules on the 3rd Friday of the month prior to closing or as defined by policies

• End of Month to be completed by the 3rd working day or as defined by departmental and company policy

• Understand the terminology of the automobile business and keep abreast of technology changes

• Follows all attendance and punctuality standards and adheres to timekeeping standards; Employees are required to record the beginning and end times of any shift, break, or departure from work for personal reasons

• Follows the Code of Business Ethics and Conduct

• Understands and follows all work rules and procedures and follows lawful directions from Supervisors

• Upholds the company's non-disclosure and confidentiality policies and agreements

• Maintains a professional appearance in accordance with company policy

• Attends pertinent training on request

• Attends company meetings as required

• Other duties as assigned

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

All other duties as assigned.

EEO Statement

The Company is committed to hiring a diverse and qualified workforce. We will not consider any characteristic or category protected by state or federal law in hiring or employment decisions, including but not limited to race, national origin, color, religion, sex, sexual orientation, gender identity, disability, age, status as a parent, or genetic information.