Accounts Receivable Analyst (2 Positions)

Posting Details

Posting Summary

Working Title Accounts Receivable Analyst (2 positions) Role Title Finan Svcs Spec I Role Code 19031-SW FLSA Nonexempt Pay Band 04 Position Number 29500392 Agency Tidewater Community College Division Tidewater Community College (Div) Work Location Norfolk- 710 Hiring Range Pay Band 4, commensurate w/ experience Emergency/Essential Personnel No EEO Category B-Professional Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule

Monday- Friday, 8:30 AM to 5:00 PM

Sensitive Position No Job Description

Tidewater Community College has served South Hampton Roads - both students and employers - for 50 years. It has grown from 1 campus into a regional educational and economic force. TCC is the largest provider of higher education and workforce services in Hampton Roads, enrolling nearly 28,000 students in 2019-20. Founded in 1968 as a part of the Virginia Community College System, Tidewater Community College (TCC) services South Hampton Roads with 4 campuses in Chesapeake, Norfolk, Portsmouth, and Virginia Beach, 7 regional centers and 2 important cultural institutions. The college had 3,203 graduates in 2019-2020, 40 percent of whom pursued degrees that would let them transfer to 4-year institutions. Of South Hampton Roads residents enrolled in higher education 36% enrolled at TCC. TCC's institutional accreditation is affirmed through 2027 by the Southern Association of Colleges and Schools Commission on Colleges.

The Accounts Receivable Analyst is responsible for third party invoicing, receipting, collecting, depositing, posting and reporting of accounts receivable, account and general ledger analysis and preparing complex reconciliations to ensure accuracy in the processing of financial transactions according to VCCS standards, GAAP, CAPP, and college policies and procedures.

The position applies the knowledge of generally accepted accounting principles, business practices and collection procedures in processing and pursuit of third-party receivables. Analyzes third-party tuition assistance documentation for compliance with college requirements, contractual agreements and MOUs and establishes deferment contracts in PeopleSoft (SIS). Independently, performs weekly and monthly reconciliations between SIS, and the external databases to ensure proper reporting and receivable assessment as part of quarterly reporting requirements and receivable assessment. Audits third-party accounts for compliance with contractual agreements and accuracy of deferments and coordinates corrective measures with business offices and Workforce Development. Interprets contractual agreements and generates invoices by applying knowledge of Commonwealth of Virginia, VCCS and College policies and procedures, reconciling invoices for accuracy and compliance with all supporting documentation. Invoice submission and account reconciliation in external systems (WAWF, MYCAA Portal, ARMYIgnited Portal, Tungsten, and WES). Investigates delinquent accounts and performs due diligence by communicating frequently with internal and external customers to discuss financial issues. Maintains detailed account records in both hardcopy and electronic formats meeting established record retention guidelines. The position processes electronic deposits with the use of external banking software and websites. Cash handling to include receipt of various tender types and the assignment of account coding for deposit entry. Initiates and processes the transfer of funds to the general ledger. The position analyzes, interprets and records fiscal data and financial transactions in support of third-party accounts, financial reporting, financial statement preparation and cash management. The position works closely with campus Business Offices, Workforce Development, CMVE and Student Services to ensure timely and accurate processing of deferment and invoicing, while providing guidance and customer support services to inquiries regarding accounts and refunds. Functions within established guidelines and procedures to make independent decisions and recommendations concerning account and data analysis.

Provides daily management and oversight of student receivables as directed by VCCS relating to the College Tuition Payment Plan:

• Reconciliation of payment plan and student receivable accounts
• Communicates with Payment Plan Vendor to assess, respond and resolve student account discrepancies
• Approves refunds associated with the College Tuition payment Plan

This position will require a credit check.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Knowledge and ability to record, collect, report, and classify accounts receivable transactions in accordance with Commonwealth of Virginia, VCCS and college policies and procedures.
• Knowledge of and the ability to interpret accepted accounting principles.
• Ability to analyze and interpret contract agreements relating, but not limited to tuition assistance and training.
• Ability to analyze and interpret Department of Accounting (DOA) and Department of Treasury (DOT) transaction interfaces.
• Ability to perform complex reconciliations between multiple systems for collection and receivable information (FHC, SODC, MYCAA TUNGSTEN, WAWF, WES, ARMYIGNITED, SIS & APEX databases).
• Demonstrated proficiency using spreadsheet and word processing software.
• Experience using an automated accounting or financial system.
• Ability to manage multiple tasks and meet reporting deadlines.
• Ability to communicate effectively in writing and orally.
• Ability to solve revenue related problems, make decisions and recommend solutions.
• Ability to work independently and as part of a team.
• Ability to prepare journal entries using knowledge of the Chart of Accounts and knowledge of the importance of proper and complete documentation to support work processed
• Work experience in business, or accounting related field.
• Experience performing cash receipting, auditing and reconciliation functions.

Additional Considerations

• Knowledge of PeopleSoft Campus Solutions/Student Information Systems (SIS) relating to student account management and accounts receivable as well as general ledger transactions.
• Knowledge of Administrative Information System (AIS), Virginia Community College System (VCCS), and Commonwealth Accounting Policies and Procedures (CAPP).
• Knowledge of higher education accounting practices.

Operation of a State Vehicle No Supervises Employees No Required Travel

N/A

Posting Detail Information

Posting Number CLS_3340P Recruitment Type General Public- G Number of Vacancies 2 Position End Date (if temporary) Job Open Date 10/01/2024 Job Close Date 10/23/2024 Open Until Filled Agency Website tcc.edu Contact Name Email Phone Number Special Instructions to Applicants

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information

This position will require a credit check.

Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

ADA Statement

The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/77424

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• AHP Letter