Accounts Payable/Receivable Operations Coordinator

University Of Arizona Tucson , AZ 85704

Posted 2 weeks ago

Position Details

Position Information

Title Accounts Payable/Receivable Operations Coordinator Department FSO-Operations (7703) Location Main Campus Position Summary

The Financial Services Office seeks a full-time Accounts Payable/Accounts Receivable Operations Coordinator to plan, organize and manage the daily activities in a central administration unit for the accurate and timely disbursement of funds for Accounts Payable and Travel activity.

The primary function of this classification is the supervision of the daily activities of five to seven subordinates in disbursing University of Arizona funds by ensuring policies, procedures, and compliance needs are met. This position requires a conscientious individual who will display a high degree of professionalism and possesses skills in setting priorities while managing a wide variety of duties with minimal supervision.

FSO Description

The University of Arizona is located in the heart of Tucson Home of the Wildcats! The Financial Services Office (FSO), a division of Business Affairs, plays a vital role in the daily University operations by providing quality financial and business services in support of the University's faculty, staff, and students. FSO is a diverse organization of over 200 employees who prosper in a team-oriented environment that emphasizes the values of integrity, inclusion, collaboration, innovation, professionalism and responsiveness. Come be a part of a team that is full of fun, dynamic, and highly motivated employees!

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America's Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities

  • Supervises the activities of subordinates.

  • Creates and implements changes to work assignments, methods or procedures to meet operational needs, improve accuracy and efficiency of the related systems.

  • Analyzes resolves and answers complex or difficult problems presented by subordinates and university staff, students, faculty and vendors.

  • Recommends and assists in implementing changes to departmental policy or procedures to ensure the integrity of related systems.

  • Provides Accounts Payable and Travel policy and procedure training for university faculty and staff.

  • Communicates compliance problems to management for resolution.

  • Reviews statistical reports to monitor activities, anticipate problems and ensure accurate recording of transactions submitted to the financial system.

  • Oversees maintenance of financial record retention which requires recommending revisions to the existing schedule and procedures.

  • Determines if financial and internal controls are adequate to meet management objectives and makes recommendations for improvements; recommends and implements security and system control procedures.

  • Reviews and evaluates computer hardware and software to determine its usefulness and appropriateness as related to existing or proposed administrative systems; assists with the development of preliminary and detailed system design documents for in-house and vendor computer systems.

  • Performs research, including conferring with vendors, to resolve technical questions and problems related to computer hardware and software.

  • Other duties as assigned by Management.

Knowledge, Skills, & Abilities

  • Knowledge of principles, practices, regulations and procedures as they relate to purchasing and accounts payable.

  • Knowledge of supervisory principles and practices.

  • Knowledge of the application of data processing techniques related to accounting systems.

  • Knowledge of automated and manual management information system design.

  • Knowledge in forms design and procedures development.

  • Skill in public relations.

  • Ability to effectively communicate.

Minimum Qualifications

Please see Arizona Board of Regents Minimum Qualifications below.

Arizona Board of Regents Minimum Qualifications

Bachelor's degree in Business Administration or related area AND one year of accounts payable, accounting or related experience which includes one year of supervisory experience; OR, five years of progressively responsible accounts payable, accounting or directly related experience which includes one year of supervisory experience; OR, any equivalent combination of experience, training and/or education.

Preferred Qualifications

  • Knowledge of higher education administrative systems and related business principles.

  • Skill in analyzing and developing effective solutions for organizational problems.

  • Skill in planning, organizing and directing project team members to meet goals and objectives.

Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job Category Administrative and Professional Benefits Eligible Yes - Full Benefits FLSA Exempt Posted Rate of Pay $50,000 Annually Type of criminal background check required: Fingerprint criminal background check (security sensitive due to title or department)

Posting Detail Information

Posting Number S26101 Number of Vacancies One Desired Start Date Position End Date (if temporary) Limited to Current UA Employees No Contact Information for Candidates

Open Date 11/21/2018 Review Start Date 11/26/2018 Close Date Open Until Filled Yes Special Instructions to Applicant Quick Link for Internal Postings Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  • Where did you first learn about this position?

  • Arizona Daily Star

  • Arizona Republic



  • Chronicle of Higher Education

  • Department of Economic Security (DES)

  • Diverse Issues in Higher Education


  • Hispanic Outlook in Higher Education



  • Jobing.Com

  • LinkedIn

  • Local Job Banks

  • Pima County One-Stop

  • Professional Conference

  • Professional journal/publication

  • Referred by UA Employee

  • Invited by Dept to Apply

  • UA Website

  • Other

  • Do you have a Bachelor's degree in Business Administration or related area AND one year of accounts payable, accounting or related experience which includes one year of supervisory experience; OR, five years of progressively responsible accounts payable, accounting or directly related experience which includes one year of supervisory experience; OR, any equivalent combination of experience, training and/or education?

  • Yes

  • No

Documents Needed to Apply

Required Documents

  • Cover Letter

  • Resume

Optional Documents

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Accounts Payable/Receivable Operations Coordinator

University Of Arizona