Accounts Payable/Contract Compliance Coordinator

About Our Job

With competitive pay, great benefits, and endless opportunities, working for the City and County of Denver means seeing yourself working with purpose - for you, and those who benefit from your passion, skills, and expertise. Join our diverse, inclusive, and talented workforce of more than 11,000 team members who are at the heart of what makes Denver, Denver.

What We Offer

The City and County of Denver offers a competitive salary commensurate with education and experience. The hourly range for this position is $26.57 - $41.18/hour. Our starting hourly range is $26.57 - $33.88/hour, based on experience and education. We also offer generous benefits for full-time employees which include but are not limited to:

• A guaranteed life-long monthly pension, once vested after 5 years of service

• 457B Retirement Plan

• 140 hours of PTO earned within first year + 11 paid holidays, 1 personal holiday and 1 volunteer day per year

• Competitive medical, dental and vision plans effective within 1 month of start date

Location

The City and County of Denver supports a hybrid workplace model. Employees work where needed, at a job site several days a week and off-site as needed. Employees must work within the state of Colorado on their off-site days.

In this position you can expect to work on site at least two days a week at the Denver Post Building, 101 W Colfax Ave. Denver, CO 80202.

What You'll Do

Denver Economic Development and Opportunity (DEDO) is creating an economy that works for everyone. We work to ensure the success of Denver's economy is shared by our residents, businesses, and neighborhoods - because everyone deserves the opportunity to build a future. We do this through multiple divisions: Denver Workforce Development, Neighborhood Equity & Stabilization (NEST), Division of Small Business Opportunity (DSBO), and Business Development.

Denver Office of Economic Development is seeking highly motivated and detail-oriented individual to serve as an Accounts Payable/Contract Compliance Coordinator on the Financial Management Unit. This position will report to the Accounts Payable Manager and in this role, you will be responsible for reviewing invoices and back-up documentation to ensure compliance for payment processing. The role requires that fiscal rules, contractual terms, and federal and state regulations are applied to approve and process customer invoices. This position requires advanced language skills for contract interpretation, mathematical skills for invoice research and reconciliation, and a good understanding of accounts payable, purchasing processes, financial reporting, accounting principles, and payroll processes. Additionally, in this Accounts Payable/Contract Compliance Coordinator position, you can expect to:

• Be the subject matter expert on various federal and state financial rules and regulations. Monitor contracts, audit invoices, and calculate reimbursement to ensure services and requests are within compliance of the stipulated contract terms. Review payment requests according to the contractual terms and applicable rules and regulations.

• Review contract Scope of Work to provide consultancy in the development stages of Cost Allocation Plans and Budget Summaries of new contracts. Create receipts, Supplier Invoice Requests, Requisitions, Change Orders, Journal Entries through the financial system; log and track contracts and invoices as part of your daily/weekly tasks.

• Develop presentations and provide fiscal training to new contractors/subrecipients.

• Monitor and track general expenditures, ensuring accuracy of requests for payment and confirming funds are available and ensure contract modifications are properly executed and authorized.

• Review and analyze grant processes for client groups, processes reimbursements of grant funds, compiles supporting documentation, ensures compliance with Federal, State, and local funds rules and regulations, grant provisions, terms, and rates, and enters respective transactions into the financial systems.

• Identify and reconcile discrepancies within financial system records, providing supporting documents for corrections and organize and store contract files throughout the term of contract.

• Generate status reports for management and/or vendors and assist in audit preparation, reporting, and conclusion as needed.

About You

What You'll Bring

We value diversity of ethnicity, race, socioeconomic status, sexual identity, gender, religion, language, ability, and experience and exemplify this through the makeup of our team at all levels. You'll be right at home here if you cultivate strong relationships and push yourself, your work, the people around you and Denver to the next level.

Our ideal candidate has some or all the following experience, skills, and characteristics:

• Over two years of experience in Contracts Administration or Purchasing, along with full-cycle Accounts Payable.

• Government contracting and/or Federal Grants experience.

• Ability to communicate effectively with strong writing and reading skills to understand and interpret technical material, contracts provisions, instructions, financial reports, rules, regulations.

• Strong acumen for detail while maintaining confidentiality using organizational skills, and a operate with sense of urgency.

• Proficiency with MS Office Suite, advanced skills with Excel and PowerPoint, Workday.

• Proactive, with expert problem-solving skills, along with a very strong attention to detail.

• Strong customer service skills.

Required Minimum Qualifications

• Education: Graduation from high school or the possession of a GED, HiSET or TASC Certificate

• Experience: Three (3) years of administrative or technical support experience evaluating contracts for compliance with standards driven by some combination of service, performance, and financial criteria

• Education/Experience Equivalency: One (1) year of the appropriate type and level of education may be substituted for each required year of experience.

Application Deadline

This position is expected to stay open until April 30, 2024. Please submit your application as soon as possible and no later than April 30, 2024, at midnight to ensure consideration.

To be considered for this position, you must include the following on your job application (upload the attachment(s) to the Resume/CV section on the My Experience tab):

• Cover letter detailing your experience and interest with our position

• Resume

About Everything Else

Job Profile

CA0752 Contract Compliance Coordinator

To view the full job profile including position specifications, physical demands, and probationary period, click here.

Position Type

Unlimited

Position Salary Range

$26.57 - $41.18

Starting Pay

$26.57 - $33.88/hour, based on experience and education

Agency

Denver Economic Development & Opportunity

The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law.

Applicants for employment with the City and County of Denver must have valid work authorization that does not require sponsorship of a visa for employment authorization in the U.S.

For information about right to work, click here for English or here for Spanish.