LOCATION 1265 Laurel Tree Lane Suite 200 Carlsbad CA 92011
The Accounts Payable Technician position is responsible for managing a portion of the company's working capital through Accounts Payable processing and disbursements. This position is responsible for receiving, auditing and processing invoices from suppliers and completing the vendor set up and disbursements process. The Accounts Payable Technician II position performs a variety of routine duties of an accounting nature requiring initiative, good judgment, and a general understanding of basic accounting principles.
ESSENTIAL DUTIES & RESPONSIBILTIES
1.Accounts Payable Transactions and Compliance
Ensure all new vendor set up, invoices and disbursements are processed in accordance with company and department policies and procedures.
Review existing vendor set up and changes in accordance with company and department policies and procedures.
Match invoices to work orders and purchase orders.
Review each invoice for legitimacy, accurate coding, appropriate approval and correct amount to be paid.
Ensure compliance related to vendor set up, invoices and disbursements to be sure that all areas are managed according to the company's Signing Authority Policy, Sarbanes Oxley (SOX), General Accepted Accounting Principles (GAAP), W-9 and 1099 guidelines and requirements.
Research discrepancies in payable information such as invoices, statements, and/or documentation for the purpose of ensuring accurate and timely recording of company liabilities.
Scan, index, and compare vendor back-up to vendor records and invoices to vouchers.
Reconcile vendor statements to identify unrecorded liabilities.
Perform cash forecasting as needed and prepare then send requests to the Treasury department.
Ensure all payment cycles are released according to payment procedures and pre-defined schedules.
Ensure liabilities are recorded for month end accounting procedures.
Serve as a back-up clerk for other Accounts Payable Clerks as needed.
2.Inquiry Follow-up and Special Projects
Research, analyze, and process policy and rule exceptions for accurate recording of company liabilities.
Provide customer service support to both internal and external customers via both written and verbal correspondence.
Complete other Accounts Payable projects, research, and responsibilities as assigned.
Knowledge, Skills & Abilities
Accurate data entry skills.
Ability to display a positive attitude.
Willingness to support Team Members
Ability to collaborate and contribute in a team environment and to the department's overall responsibilities.
Proficiency with Microsoft Office skills, including Word, Excel, and Outlook.
Experience processing accounts payable transactions.
Ability to resolve problems and meet deadlines.
Ability to work at a high level of efficiency and accuracy.
Strong analytical and reconciliation skills.
Ability to communicate professionally by email and verbally in a professional business environment.
Strong customer service orientation.
Ability to work in a face-paced environment, and a focus on continual process improvements.
Strong attention to detail and accuracy with high volume processing and proven research skills.
Minimum Educational Level/Certifications
Minimum Work Experience and Qualifications
Physical Demands/ Environmental Conditions
High volume data entry and computer related work, up to 7-8 hours per day.
Must be able to lift 40 pounds.
Normal day to day business operations including using a keyboard, walking, bending and reaching.
FUNCTIONAL GROUP Finance and Accounting
24 Hour Fitness Worldwide, Inc.