This position requires a high school diploma or equivalent with short specialized training. Incumbent must have over five (5) years up to and including seven (7) years of related experience.
This position requires knowledge of general office practices and procedures and office machines. Incumbent must be accurate in checking, reviewing and basic accounting and must have the ability to work independently.
This position also requires alphabetizing and numerical skills, analytical and problem solving skills, and good telephone and oral communication skills. This position prefers the ability to accurately type 40 w.p.m., use a 10-key by touch and proficiency with Microsoft Word and Excel. Incumbent must be able to read, write, and converse fluently in English.
JOB PURPOSE AND RESPONSIBILITY:
This position is responsible for all vendor payments which can be produced either through the purchasing card program, payment requests submitted by district personnel or on purchase orders which require a 3-way match.
Receives and reviews documents relating to the accounts payable process. Reconciles vendor invoices to the PO and receiving information before entering into Austin ISD's financial software system which then produces payments to vendors.
Researches invoices and answers inquiries, whether written, telephone, or oral, from vendors and Austin ISD personnel concerning historical information and inconsistencies.
Reviews purchasing card transactions to ensure that purchases are appropriate, legitimate, documented and are accurately coded pursuant to the TEA Resource Guide.
Reconciles transactions between the purchasing card vendor's software and the documents submitted by the cardholders; then enters them into Austin ISD's on-line document management system.
Scans all check copies and the supporting documentation into Austin ISD's on-line document management system.
OTHER DUTIES AS ASSIGNED:
Perform other related duties as assigned; however, all employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.
PHYSICAL EFFORT AND WORK ENVIRONMENT:
This position involves working in a standard office environment, which may be crowded and congested with considerable interfering noise levels. Computer use is required, and prolonged use may result in repetitive hand motion.
This position may involve rare exposure to blood or body fluids. Regular attendance is required for this position.
PERSONAL WORK RELATIONSHIPS:
This position reports directly to Accounts Payable Supervisor or Administrative Staff. Incumbent regularly communicates with school personnel, administrators, vendors, and other Austin ISD employees. Incumbent will provide guidance and consultation to school principals and administrative assistants, department directors, and other Austin ISD personnel.
Duty Days: 260
Pay Grade: CT7
Starting Salary: $16.84/Hr
Comprehensive Benefits Package
Employee Discount Program
Closing Date: Until Filled
An Equal Opportunity Employer
Austin Independent School District