Accounts Payable Supervisor

DEPARTMENT: ACCOUNTING

FACILITY: Medical Office Building

WORK TYPE: Full Time

SHIFT: Daytime

HOURS:

SUMMARY:

Under the supervision of the Controller, the Accounts Payable Supervisor maintains the accounts payable functions of TRMC, maintains vendor accounts, processes invoices for payments, enters payables into the computer system, and maintains orderly files and assist with month end, audit, and year end functions. This position also serves as the system coordinator for accounts payable and supervises Accounts Payable staff.

RESPONSIBILITIES:

• Maintains orderly files for unpaid invoices.

• Verifies correctness of price, extension and quantity received.

• Verifies general ledger codes to insure proper cost distribution.

• Properly prepares all demand systems checks when necessary and actual accounts payable check run.

• Maintains necessary check logs and reports.

• Assigns vendor numbers when appropriate.

• Properly batches all invoices, check request and travel vouchers to insure accurate input for data processing.

• Matches check copy with proper invoice or invoices.

• Resolves problems with vendors.

• Works closely with the purchasing and hospital departments to insure prompt and accurate payment of bills.

• Maintains computer system for accounts payable by reviewing, testing and training all staff on upgrades.

• Trains all new staff on the system. Assist with any problems with the system by researching and coordinating with MIS on any issues.

• Maintains microfilm scheduling and storage.

• Assists Controller with special projects or other duties as assigned.

• Supervises accounts payable clerks.

• Reports to controller any issues that need to be addressed.

• Works closely with Accounts Payable and Refund clerk on processing check runs.

• Keeps abreast of all pertinent federal, state and facility regulations, laws and policies as they presently exist and as they change or are modified.

• Understands and adheres to compliance standards as they appear in the Corporate Compliance Policy, Code of Conduct, and Conflicts of Interest Policy.

• Demonstrates age-specific skills as required by position.

• Offers suggestions on ways to improve operations of department and reduce costs.

• Attends all mandatory education programs.

• Improves self-knowledge through voluntarily attending continuing education/certification classes.

• Maintains required competency levels as identified in written exams, skills checklists, skills labs, annual safety and health requirements as well as service excellence education hours requirements.

• Willing to cross-train in order to better assist co-workers and to provide maximum efficiency in department.

• Volunteers/participates on hospital committees, functions, and department projects.

• Manages resources effectively.

• Reports equipment in need of repair in order to extend life of equipment.

• Makes good use of time so as to not create needless overtime.

EDUCATION:

• High School Diploma or Equivalent
• GED

OTHER INFORMATION:

Associate's Degree, preferred. Minimum of 2 years of Accounts Payable experience in a high volume accounting department, preferred. Supervisory experience, preferred.

Southwell/Tift Regional Health System, Inc. is an Equal Opportunity Employer.