Accounts Payable Supervisor

Summary

This position reports to the AP Manager and is responsible for overseeing the daily operation of the AP Department. This includes supervising staff, managing processes, policy adherence, customer support and ensuring accuracy and timeliness of payments.

Duties and Responsibilities

Include the following and may perform a variety of other administrative/clerical functions as assigned or as judgment or necessity dictates:

• Oversee the daily operating functions of a high volume payables department, including supervising staff, managing workflows, and ensuring accuracy and timeliness of payments.

• Provide ongoing feedback and mentoring to staff. Review staff performance by using metrics to track output, errors and progress. Select new hires and train staff on department procedures.

• Supervise and train staff on the use of the electronic systems used in AP including 3E, Chrome River, Smartsource, and OnBase Imaging.

• Ensure financial deadlines are met and that excellent customer service is provided to all internal/external stakeholders.

• Monitor transactions to ensure any issues/discrepancies are identified and resolved.

• Reviews checks and process electronic payments (ACH, BACS, BECS, Wires, etc.).

• Analyze current processes and propose, develop, and implement improvements in order to increase accuracy and efficiency.

• Manage attorney and staff inquiries in a timely manner.

• Assist with the development and implementation of accounting policies and procedures.

• Oversee staff development by encouraging and assisting in learning new skills and education.

• Serve as a back-up to the other Accounts Payable Supervisors.

• Assist the Accounts Payable Manager with miscellaneous projects, as needed.

Qualifications

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email staffrecruiting@sidley.com (current employees should contact Human Resources).

Education and/or Experience:

• A four-year university degree is preferred.

• Prior supervisory experience in high volume Accounts Payable environment is essential.

• Prior law firm/service industry AP experience preferred.

• Strong Excel skills preferred

• The individual should be a hardworking, organized and detail oriented person who is able to understand complex cost transactions and processes.

Other Skills and Abilities:

The following will also be required of the successful candidate:

• Strong organizational skills

• Strong attention to detail

• Good judgment

• Strong interpersonal communication skills

• Strong analytical and problem-solving skills

• Able to work harmoniously and effectively with others

• Able to preserve confidentiality and exercise discretion

• Able to work under pressure

• Able to manage multiple projects with competing deadlines and priorities

Sidley Austin LLP is an Equal Opportunity Employer