Accounts Payable Supervisor

Emerald Coast Utilities Authority Pensacola , FL 32501

Posted 2 weeks ago

Responsibilities/Pay Grade


Performs responsible clerical accounting and bookkeeping duties necessary for the accurate and timely payment of invoices and processing of other financial transactions. Responsible for coordinating day-to-day accounts payable functions and activities. Performs some supervisory duties, assigning and reviewing the work of clerical accounting support staff, and provides training, guidance, and assistance as needed to ensure timely and accurate completion of assignments.


Employee Supervision

Plans, assigns, schedules and supervises work of clerical accounting personnel.

Trains assigned personnel; evaluates performance and initiates corrective action as needed.

Ensures timely and accurate payment of vendor invoices and other financial transactions.

Ensures that staff is properly responding to vendor requests for invoice status, and to employees regarding travel and expense issues.

Participates in developing and implementing procedures to insure timely and accurate accomplishment of established operational objectives.

Maintains payroll and attendance records for assigned staff.

Assists in the preparation of fiscal, personnel, statistical and other department reports.

Coordinates with other ECUA departments and external agencies/departments to insure efficient flow of information; interprets and explains requirements, regulations and procedures.

Assesses manpower needs within own area of responsibility; assists in recruitment of personnel

Accounts Payable Duties -

Receives collects, processes and records payments and fees through a computerized accounting system; reviews questionable and/or unidentified payments for proper account application.

Processes, records, balances and verifies a variety of accounting transactions; enters transactions into ledgers, journals and other record books, and reconciles journal entries; prepares periodic financial and statistical statements, reports and tabulations; develops and maintains status reports involving company expenditures.

Updates and maintains a Vendor Master file.

Obtains vendor Tax Identification Numbers (TIN) and prepares year-end 1099 forms.

Handles both routine and non-routine vendor inquires.

Coordinates scheduled and non-scheduled check runs and requests for emergency and rush checks.

Resolves payment terms and other payable issues with purchasing staff.

Conducts periodic audits of time and expense reports and procurement card expenditures for policy compliance.

Periodically reviews internal controls to assure adherence to local, state and federal regulations and ECUA policies.

All other duties as assigned.

Minimum Qualifications

Bachelor's degree with major course work in accounting (Educational documentation will be requested upon offer of employment);

Four years of experience performing increasingly responsible fiscal accounting, bookkeeping or specialized financial record keeping, including accounts payable, with two of those years of experience as a lead worker or working supervisor over accounting support staff personnel;

OR, any combination of education, training, and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

Must have advanced proficiency in computer skills, including Word and Excel. Must have advanced proficiency with 10-key calculator.

Employment offers to all new hires are contingent upon the job candidates successfully passing background, motor vehicle and reference checks, nicotine screening, drug screening, and post job offer physicals (that may include pulmonary testing). Offers of transfers or promotion to current ECUA employees are not subject to nicotine screening. All applicants are subject to physical assessments as required by job.

Physical Requirements/Working Environment

Employee is regularly required to use hands, fingers and arms to hold, feel, or reach. Must be able to talk and hear. Visual requirements include close, color, peripheral, and depth perception.

Employee works in a normal office environment with no unpleasant, disagreeable, or hazardous conditions.

This position requires being seated for long periods of time. In addition, this position may actively participate in the annual inventory of warehoused supply inventories, which will require employee to visit outlying departments/facilities.

Knowledge, Skills, and Abilities/Supplemental Information


Personal computer, including word processing and spreadsheet software; accounts payable software; printer, typewriter, calculator/10 key touch, phone, copy machine, fax machine.

Knowledge of:

Accounts payables policies, procedures and internal controls.

Principles and practices of general, governmental, and fund accounting.

Department and accounting computer applications.

General office policies, practices and procedures.

Laws, rules and regulations controlling budgetary and fiscal record keeping.

English grammar and spelling.

Skill in:

Public contact and customer service.

Performing mathematical calculations.

Application of supervisory techniques, such selecting, orienting, training, evaluating, and disciplining staff.

Using initiative and independent judgment within general policy guidelines.

Ability To:

Work under pressure in a multi-task environment.

Perform accounting tasks of considerable difficulty with minimal supervision.

Use a computer and accounting related software.

Prepare complete and accurate accounting reports and statements.

Plan, organize, and coordinate the work of clerical staff.

Proof own work and the work of others.

Work effectively with others.

Communicate effectively both orally and in writing.

Interpret and explain laws, statutes, regulations and other directives.

Collect, organize and evaluate data and to develop logical conclusions. Apply concepts such as fractions, percentages, ratios, and proportions to practical situations

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
House Supervisor


Posted 7 days ago

VIEW JOBS 10/9/2019 12:00:00 AM 2020-01-07T00:00 West Florida Hospital is a 515 bed facility and the only area hospital to earn an "A" rating in patient safety on the Leapfrog Hospital Safety Grade scale as well as the only Atrial Fibrillation Certified hospital. WFH has also been honored as a Truven Top 100 Hospital and just recently received their Joint Commission Sepsis accreditation. The West Florida Healthcare campus includes a mental health facility and the area's only CARF-accredited, comprehensive physical rehabilitation hospital. Additionally, WFH was the area's first Accredited Chest Pain Center with PCI and Breast Imaging Center of Excellence. We are also an Advanced Primary Stroke Center. Affiliated with HCA, the nation's leading provider of healthcare, West Florida Healthcare offers major services in cardiology/cardiovascular surgery, oncology, neurology/neurosurgery, orthopedics, emergency care, behavioral health, obstetrics, rehabilitative medicine and many other medical specialties. Qualifications Current license as a RN Current certification as a BLS, ACLS, and PALS Healthcare Provider Graduate of an accredited school of professional nursing 2 years of experience as a House Supervisor or Nurse Manager Customer service abilities including effective listening skills. Critical thinking skills, decisive judgment and the ability to work with minimal supervision in a fast paced environment. Ability to perform work that requires frequent standing, bending, reaching, squatting, kneeling, moving, lifting of patients and/or equipment up to 50 pounds. Job Summary Registered nurse who demonstrates critical thinking skills and leadership within the department's scope of services, and patient care delivery. Assumes responsibility and accountability for assisting with the management of human and physical resources to deliver affordable quality care. Administers plans and evaluates the activities of the hospital to ensure quality patient care. Assumes leadership and management of licensed and non-licensed staff in the absence of nurse manager. Responsible for bed management coordination. Follows policies and procedures of West Florida Hospital. Participates in the Quality Improvement process and adheres to WFH standards of behavior. Benefits We offer you an excellent total compensation package, including competitive salary, excellent benefit package and growth opportunities. We believe in our team and your ability to do excellent work with us. Your benefits include 401k, PTO medical, dental, flex spending, life, disability, tuition reimbursement, employee discount program, employee stock purchase program and student loan repayment. We would love to talk to you about this fantastic opportunity. HCA Pensacola FL

Accounts Payable Supervisor

Emerald Coast Utilities Authority