JOB SUMMARY: PG 25
Performs responsible clerical accounting and bookkeeping duties necessary for the accurate and timely payment of invoices and processing of other financial transactions. Responsible for coordinating day-to-day accounts payable functions and activities. Performs some supervisory duties, assigning and reviewing the work of clerical accounting support staff, and provides training, guidance, and assistance as needed to ensure timely and accurate completion of assignments.
Plans, assigns, schedules and supervises work of clerical accounting personnel.
Trains assigned personnel; evaluates performance and initiates corrective action as needed.
Ensures timely and accurate payment of vendor invoices and other financial transactions.
Ensures that staff is properly responding to vendor requests for invoice status, and to employees regarding travel and expense issues.
Participates in developing and implementing procedures to insure timely and accurate accomplishment of established operational objectives.
Maintains payroll and attendance records for assigned staff.
Assists in the preparation of fiscal, personnel, statistical and other department reports.
Coordinates with other ECUA departments and external agencies/departments to insure efficient flow of information; interprets and explains requirements, regulations and procedures.
Assesses manpower needs within own area of responsibility; assists in recruitment of personnel
Accounts Payable Duties -
Receives collects, processes and records payments and fees through a computerized accounting system; reviews questionable and/or unidentified payments for proper account application.
Processes, records, balances and verifies a variety of accounting transactions; enters transactions into ledgers, journals and other record books, and reconciles journal entries; prepares periodic financial and statistical statements, reports and tabulations; develops and maintains status reports involving company expenditures.
Updates and maintains a Vendor Master file.
Obtains vendor Tax Identification Numbers (TIN) and prepares year-end 1099 forms.
Handles both routine and non-routine vendor inquires.
Coordinates scheduled and non-scheduled check runs and requests for emergency and rush checks.
Resolves payment terms and other payable issues with purchasing staff.
Conducts periodic audits of time and expense reports and procurement card expenditures for policy compliance.
Periodically reviews internal controls to assure adherence to local, state and federal regulations and ECUA policies.
All other duties as assigned.
Bachelor's degree with major course work in accounting (Educational documentation will be requested upon offer of employment);
Four years of experience performing increasingly responsible fiscal accounting, bookkeeping or specialized financial record keeping, including accounts payable, with two of those years of experience as a lead worker or working supervisor over accounting support staff personnel;
OR, any combination of education, training, and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.
Must have advanced proficiency in computer skills, including Word and Excel. Must have advanced proficiency with 10-key calculator.
Employment offers to all new hires are contingent upon the job candidates successfully passing background, motor vehicle and reference checks, nicotine screening, drug screening, and post job offer physicals (that may include pulmonary testing). Offers of transfers or promotion to current ECUA employees are not subject to nicotine screening. All applicants are subject to physical assessments as required by job.
Physical Requirements/Working Environment
Employee is regularly required to use hands, fingers and arms to hold, feel, or reach. Must be able to talk and hear. Visual requirements include close, color, peripheral, and depth perception.
Employee works in a normal office environment with no unpleasant, disagreeable, or hazardous conditions.
This position requires being seated for long periods of time. In addition, this position may actively participate in the annual inventory of warehoused supply inventories, which will require employee to visit outlying departments/facilities.
Knowledge, Skills, and Abilities/Supplemental Information
MATERIAL AND EQUIPMENT USED:
Personal computer, including word processing and spreadsheet software; accounts payable software; printer, typewriter, calculator/10 key touch, phone, copy machine, fax machine.
Accounts payables policies, procedures and internal controls.
Principles and practices of general, governmental, and fund accounting.
Department and accounting computer applications.
General office policies, practices and procedures.
Laws, rules and regulations controlling budgetary and fiscal record keeping.
English grammar and spelling.
Public contact and customer service.
Performing mathematical calculations.
Application of supervisory techniques, such selecting, orienting, training, evaluating, and disciplining staff.
Using initiative and independent judgment within general policy guidelines.
Work under pressure in a multi-task environment.
Perform accounting tasks of considerable difficulty with minimal supervision.
Use a computer and accounting related software.
Prepare complete and accurate accounting reports and statements.
Plan, organize, and coordinate the work of clerical staff.
Proof own work and the work of others.
Work effectively with others.
Communicate effectively both orally and in writing.
Interpret and explain laws, statutes, regulations and other directives.
Collect, organize and evaluate data and to develop logical conclusions. Apply concepts such as fractions, percentages, ratios, and proportions to practical situations
Emerald Coast Utilities Authority